Finance & Contracts Administrator

5 days left

04 Feb 2017
04 Mar 2017
Contract Type
Full Time

Main Purpose of Job

A key role within Datacenter People and based in the Sawbridgeworth (London) office. This position focusses on using various financial systems to deliver very timely and accurate information and reporting for Datacenter People’s companies in Europe, America and Singapore. In addition, manage the preparation of contracts relating to the contract/interim and permanent recruitment services that Datacenter People deliver.


Reports to Managing Director.

Main Responsibilities


  • Using the Xero accounting system for all day to day financial accounting/reporting and bookkeeping tasks
  • Managing accounts for Singapore and US companies through Xero
  • Creating invoices to send to customers, collecting all information related to billing
  • Processing invoices received from suppliers, where applicable checking against contracts
  • Reconciling bank accounts
  • Making bank payments
  • Managing petty cash
  • Managing staff expense claims
  • Managing use of company credit cards
  • Posting all supplier invoices to Xero through Receipt Bank
  • Making sure client invoices are paid as per agreed terms and that cash collection is effective
  • Leading financial related projects e.g. implementation of company Purchase Order system
  • Managing use of sales finance facility, posting invoices and drawing down funds
  • Making sure POs are raised by client (where required) and then tracking invoicing against each PO
  • Extensive use of Excel and other tools (Futrli) for cashflow forecasting and financial modelling
  • Making sure that we are using Xero, Futrli and Receipt Bank to maximum effectiveness


  • Collecting information to prepare contract paperwork for clients and contractors
  • Raising contracts and making sure they are signed and returned
  • Liaising with contractors for end of month billing, making sure invoices are received from contractors immediately following month end, making sure invoices and time sheets match
  • Uploading client invoices to sales finance system, drawing down money, making payments to contractors as soon as possible and within contractual timescales following month end
  • Managing contract progress with Delivery Managers, making sure extensions are agreed in good time
  • Tracking profitability of contracts

Knowledge, Skills and Experience Required

  • Good general level of education, with high grades in mathematics based subjects
  • Previous accounts or bookkeeping experience
  • Previous office based administration experience
  • Good experience with Microsoft Office, especially Excel
  • Experience with Sage, Quickbooks or another accounting system
  • High standard of organisational and communication skills
  • Communication and influencing - a good two-way communicator; first class verbal and written presentation skills; personable with a sense of humour; able to use a range of influencing techniques

Core Competencies

  • Good verbal/written communication and interpersonal skills
  • Deal confidently with people
  • Hard working
  • Integrity
  • Perseverance
  • Ambition
  • Taking action
  • Ethics
  • Resourceful
  • Planning and organising
  • Relating to others

Datacenter People Values and Culture

Datacenter People staff are personable, determined and persistent. They are motivated and have the will to succeed. They are meticulous in their attention to detail and are quickly able to develop empathy with others. They are pro-active and make things happen. At Datacenter People they treat others as they would want to be treated and they always do what they say they are going to do.

Datacenter People is:

  • Friendly and supportive with a strong team ethic and free from bureaucracy
  • Entrepreneurial, opportunistic
  • Bottom-line, numbers focused, results measurement
  • Key appraisal characteristic is contribution
  • Team playing, streetwise
  • Loose, flat internal structure