Facilities Assistant / Health & Safety Coordinator

4 days left

JM Legal Ltd
02 Feb 2017
02 Mar 2017
Contract Type
Full Time
Facilities Assistant / Health & Safety Coordinator

My client, a leading City based law firm are currently seeking a bright, diligent and self motivated Facilities Assistant / Health & Safety Coordinator to join their Premises Management team on a permanent basis in a varied role paying up to £30,000 + Benefits. This is an excellent opportunity for any ambitious self-starter looking to progress their career within Facilities / Health & Safety within an established private sector organisation.

The successful Facilities Assistant / Health & Safety Coordinator will be joining a widely respected organisation with offices across the world. This firm are renowned for their treatment of staff at all levels from top to toe and are now looking to expand further with this newly created position within their Premises Management team.

Some of the responsibilities the successful Facilities Assistant / Health & Safety Coordinator will be undertaking are as follows:

* Management of Premises element of the contract database by checking contract renewal dates and working with the Premises Manager to draft new contracts and variations to existing contracts.

* Overseeing Premises team paper filing processes to ensure consistency and best practice record keeping.

* Liaising with contractors (Cleaning, Engineering, Security, Project-related teams), providing direction if the issues are routine and escalating when appropriate.

* Drafting communications to the business on Premises works and issues and liaising with the senior admin support person to send these out to the firm, particular departments or key contacts.

* Keeping Premises section Wiki up to date by liaising with the heads of each Premises section and making amendments or creating new pages as appropriate.

* Arranging training, travel and hotel bookings.

* Filing and record keeping for all documents, publications and subscriptions.

* Booking training courses

* Keep system wiki pages up to date

* Collate London office statistics and produce monthly reports and charts to review with Health, Safety and Environment Manager

* Vet and complete orders for Health & Safety equipment and ensure delivery, repair and replacement items as required

* Arrange estate safety equipment calibration and repair

Only candidates with relevant work experience will be considered for this position, with the successful Facilities Assistant / Health & Safety Coordinator possessing the following skills & experience:


* Systematic about record keeping; diligent, conscientious and focussed
* Excellent communication skills
* Attention to detail
* Confidence to work unsupervised if necessary.
* Ability to prioritise and use initiative.
* Ability to communicate with people at all levels
* Willing to learn and develop.
* Team player - reliable, flexible and helpful.
* Fast learner, multitasker.

* Significant experience in an administrative role, ideally within a health and safety, environmental, project management, construction or FM function
* Familiarity with Document management systems, ideally with iManage
* Web/wiki editing experience
* Experience with Project management software, ideally with Teamwork
* Excellent office administration skills to include experience of windows-based packages including Word, Excel and PowerPoint.

* Specific experience of administering ISO 14001, ISO 22301, OHSAS 18001and/or ISO 50001.

Further information on this role is available - please contact to find out more!