Team Assistant - Investment Banking - Immediate Start

£30000 - £35000 per annum
02 Feb 2017
20 Feb 2017
Recruitment Genius Ltd
Contract Type
Full Time
This Independent Investment Bank in the City urgently seeks an efficient, motivated assistant to provide comprehensive administration support to the Investment Banking team of 24. Reporting to the Co-Heads of Investment Banking, the ideal candidate should have experience in a similar environment in a PA, administration or client services position.

Working in a busy office, they should have excellent time management, communication and organisational skills, as well as being highly accurate and hardworking. This is a great opportunity to work for a successful and collaborative department in an innovative Investment Bank.

Key Responsibilities:
- Management of maternity cover temp
- Organising travel (flights, trains, cars), accommodation, visas and various logistics for site visits and ad-hoc trips
- Invoicing, retainers, outstanding payments and expenses - working closely with the finance team
- Correlation and preparation of corporate information for management and board meetings
- Diary management and phone cover for the team
- Client take-on procedures including company searches and background checks to comply with required regulations
- Arranging numerous client events including Awards dinners, conferences and sporting experiences
- Preparation of presentations, pitches, credentials and marketing documents
- Updating the Company website and intranet content with the latest and accurate information
- Production of internal client broker reports
- Assisting with the development of peer analysis information and shareholder analysis reports
- Organising committee meetings and taking minutes
- General office assistance, support and liaising with the various departments in the firm

Employment Terms:
- Permanent contract after 3 months probationary period
- 40 hours per week (8:30am - 5:30pm)
- 5 weeks holiday
- Access to Company Benefits scheme (including pension, healthcare and life insurance)

Essential Skills, Attributes and Credentials:
- Previous experience supporting a similar team within Investment Banking or Corporate Finance
- Proficient with Microsoft Office suite 2010 and good general IT skills
- Excellent written and verbal communication
- Hard-working with a can-do attitude
- Detail oriented and logical
- Well-presented and working to a high quality threshold with an ability to deal with all levels of seniority
- Able to plan own time effectively and be proactive
- Able to make difficult decisions in highly pressurised situations and cope well under stress
- Flexible approach to tasks and workload
- Able to demonstrate a proactive and innovative attitude to tasks
- Able to prioritise key tasks and meet strict deadlines
- Outgoing, team player and able to interact with colleagues across the different departments

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