Finance Assistant (Purchase Ledger)

Regional & City Airports
£13,500 pa (£18k pro-rated)
30 Nov 2017
08 Dec 2017
Contract Type
Full Time
Finance Assistant (Purchase Ledger)

Reporting to: Line Manager

Location: Finance Department, Exeter Airport
Hours: Part Time, 30 hours per week

Statement Of Purpose:

To provide a professional and timely accounting service in respect of the purchase ledger function.

Principal Duties:

Order Processing

    Following receipt of correctly approved requisition forms, raise purchase orders and distribute to suppliers.Co-ordinate supplier deliveries to ensure delivery to the correct persons and department.Review and source new suppliers being mindful of cost, quality, proximity, environmentally friendliness, sustainability, lead time, and suitability.
Invoice Processing

    Receive and log purchase invoices before obtaining approval in line with company policy.Record approved invoices in the financial software, in the prescribed format, whilst matching to purchase orders and ensuring correctness of invoice coding, charges and VAT.Prepay invoices as required.
Payment Processing

    Timely and accurate preparation of Suggested Payment Reports for authorisation in accordance with company policy, followed by the execution of supplier payments by BACS & cheque. Communicate with suppliers in respect of payments and distribute remittance advices.Control of petty cash, cheque book & cash advances.
System Maintenance

    Create new supplier accounts & maintain the accuracy of existing supplier account details within the financial software. Obtain copies of new & renewed supplier contracts.Periodic reconciliation of supplier accounts to supplier statements, and settling any resulting queries identified in the process. Maintain an accurate & organised filing system for purchase requisitions, purchase orders, delivery notes, supplier contracts, purchase invoices, supplier statements & remittance advices.Promptly respond to supplier enquiries.Undertake month end duties as requested by line management including the preparation of purchase accruals and prepayment reconciliations.Undertake annual stock check at year end.Undertake ad hoc tasks as required from time to time to assist in the general functioning of the department.
This job description outlines the duties required for the time being, it is not a comprehensive or an exclusive list & duties may be varied from time to time which do not change the general character of the job.

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