Our client is recognised as one of the leading Facilities, Energy, M&E Engineering and project management providers. With an impressive portfolio , due to continuous demands for their expertise, we are currently recruiting for an FM Contract Support Administrator. This role will be client facing , the individual must have excellent communication skills, both verbal and written; be a good team player and also able to demonstrate reliability, flexibility and initiative. The candidate must also have the ability to work under pressure to tight deadlines and be able to adapt to ever changing client and market requirements. .
? Raise materials purchase order requests for the buildings.
? Raising of purchase order requests for the specialist sub-contractors.
? Review and approve supplier invoices for payment, ensuring any issues arising are resolved in a timely manner.
? Enter and summarise timesheet data to defined deadlines
? Ensure building documentation (drawings, O&M manuals, etc.) are filed appropriately
? Carry out all people related admin, e.g.; timesheet?s, holiday cards and records, raise resource requests, etc.
? Produce reports and analyses of data as required/requested
? Produce & review financial results on a weekly basis with appropriate Contract Manager, including banding spends, WIP, debt, OPO?s and invoice pools.
? Implement and maintain across the campus best working practices, ensuring uniformed processes.
? Committed to customer service delivery.
? Reliable and committed.
? Confidential and discrete approach.
? Calm manner, able to work under pressure and with changing demands and priorities.
? Smart appearance
? Be flexible to work outside of core office hours from time to time.
? Must demonstrate a strong sense of customer focus.
? Excellent verbal, and good basic standard of written, communication skills.
? Self-motivated and systematic.
? Excellent time management and organizational skills
? Ability to work as part of a team, as well as independently.
? Good general education
? Must be well organized with good administration and co-ordination skills
? Able to communicate effectively (written & verbal) with all levels of client and staff
? Must be a confident PC user with accurate keyboard skills. Especially need Excel ability but also other Microsoft Office and equivalent programs. Training will be provided for specialist programs (Ariba Concept, etc.)
? Must have a positive and proactive approach and be able to work on their own initiative and also as a team player in a large account team
? Experience of working in Customer Service environment
? Higher educational qualifications to ?A? level/HNC/D or degree would be beneficial or equivalent.
? Good analytical ability & resilient under pressure
? Some financial background would be advantageous
? It is essential applicants are self-starters and promote a ?Can do? customer attitude at all times.
This job was originally posted as www.jobsite.co.uk/job/959596796