Senior Information Manager x 2
Job Description:To support the team in ensuring that subject access requests under the Data Protection Act and are responded to appropriately and met procedural time scales. The role holder will process the more complex and involved requests. This involves initial assessment of the request; contact with managers to identify information held. To lead on all complaints from Requesters. To apply knowledge of data protection principles and statute to reviewing existing processes, and ensuring that new systems, procedures or research studies are data protection compliant.
Professional Information Management qualification and Data Protection/ Freedom of Information/ Information security qualification or equivalent and demonstrable career achievements;Purpose of the Role: Strategic responsibility for information management and compliance within the Professional Support Unit (PSU).
Records Management:·Act as Departmental Records Officer (DRO) for AHRC, EPSRC and ESRC. ·Overall responsibility for all corporate records in accordance with AHRC, EPSRC and ESRC’s commitments as a Public Records body under the terms of The Public Records Act;·Formulating policy and providing staff training, procedures and guidance on all aspects of records management within AHRC, EPSRC and ESRC;·Engagement with The National Archives to ensure compliance with relevant legislation and adherence to best practice; ·Managing third party services on behalf of AHRC, EPSRC and ESRC to fulfil all records management needs, both on and off-site;·Development and management of the corporate file plan for AHRC, EPSRC and ESRC and in line with partner organisations within the Professional Support Unit;·Liaison across sister Research Councils on policy and best practice in records management particularly in relation to information processed on all Research Council’s behalf by UK Shared Business Services Ltd; ·Provide input to the development of records management functionality of the Electronic Document and Records Management System (EDRMS) to ensure it meets the business needs of AHRC, EPSRC and ESRC.
Freedom of Information / Data Protection (including the General Data Protection Regulation)/ Environmental Information Regulations·Act as the Freedom of Information Officer or AHRC, EPSRC and ESRC and Data Protection Officer for EPSRC and ESRC;·Oversee the processing of information requests (Freedom Of Information, Data Protection, EIR) and provision of responses in accordance with the relevant legislation for AHRC, EPSRC and ESRC;·Design and delivery of Data Protection (including the General Data Protection Regulation)/Freedom Of Information training and awareness including induction training and on-going awareness sessions;·Provision of expert advice to colleagues on Freedom Of Information/Data Protection matters;·Ensure that AHRC, EPSRC and ESRC’s Freedom Of Information Publication scheme is maintained and developed in line with statutory requirements as defined by the Information Commissioners Office (ICO);·Actively monitor and champion Data Protection (including the General Data Protection Regulation)/Freedom Of Information compliance across AHRC, EPSRC and ESRC;·Ensure the relevant corporate risk registers are kept up to date with any relevant Data Protection/Freedom Of Information and information management risks.
Information Security·Act as Information Security Officer for AHRC, EPSRC and ESRC; ·Main point of contact for all information security matters within AHRC, EPSRC and ESRC, working closely with the Senior Information Risk Owners (SIRO), Information Asset Owners, the Department of Business, Energy and Industrial Strategy (BEIS) Departmental Security Officer and Information Technology Security Officers (ITSO) and information security colleagues in UK Shared Business Services Ltd; ·Work with the IT Security Officer, Senior Information Risk Officer and Information Asset Owners to co-ordinate information security activities including information security incident handling and quarterly/annual reporting to BEIS/Cabinet office; ·Providing information security advice and training and raising awareness of information security issues throughout the organisation;·Work with relevant stakeholders on the formulation, development and maintenance of information management policies and procedures in consultation/co-ordination with all the Research Councils;·Monitoring and review of information security practices and controls and where appropriate, to suggest additional controls, which may be established to maintain confidentiality, integrity and availability of information; ·Ensuring and maintaining regulatory and legal compliance;·Advise on information management requirements for current and future data sharing arrangements with third parties including advising on required activities e.g. Privacy Impact Assessments (PIA’s);
Miscellaneous·Management of Information Delivery Services Team;·Liaison with internal and external auditors on information management audits;·Continual review and improvement of the information management services offered by the PSU;·Continuous professional development;·Any other tasks as may be required, within the scope of the role.
Contacts Internal : Information Management Services Delivery Team, other colleagues in the (AHRC, EPSRC and ESRC) Professional Support Unit, all staff within ESRC, EPSRC and AHRC, RCUK contacts.
External : Information Management colleagues in all the Research Councils including Information Compliance Network (ICN) members, UK Shared Business Services Ltd, Department of Business, Energy and Industrial Strategy, The National Archives , Information Commissioners Office, the general public .
Requirements for the role : Essential·Professional Information Management qualification and Data Protection/ Freedom of Information/ Information security qualification or equivalent and demonstrable career achievements;·Ability to think strategically including a demonstrable capacity for proactively identifying and responding to relevant information management issues;·Ability to formulate and offer clear advice on complex legal, regulatory and policy issues;·Thorough knowledge and understanding of all aspects of relevant information legislation and awareness of contemporary information management issues;·Ability to quickly assimilate knowledge and understanding of Research Council structures, processes and issues in relation to information management requirements;·Demonstrable analytical, research and problem solving skills;·Excellent interpersonal skills, including ability to develop effective relationships with staff/external stakeholders, and a customer focussed approach to service delivery;·Extremely good written and oral communication skills;·Sound judgement - ability to take the initiative and make decisions and consult more widely as appropriate; ·Strong team working skills with the ability to network beyond the core team; ·Experience of managing/leading a team;·Public sector experience (especially Freedom of Information);·IT literate including Electronic Document and Records Management Systems (EDRMS);·Capable of effectively managing a varied, complex and time-bound workload, under pressure.
Desirable·Educated to degree level or equivalent;·Understanding of the General Data Protection Regulation·Experience or Understanding of the Research Councils;·Knowledge of HMG information security standards, policies and processes including Privacy Impact Assessments; Please Note: The second position for this assignment is very similar to the requirements posted above, however, it is to wok at a more junior level, which, is reflected in the pay rate. If you would like to view the 2nd job description for the more junior position, then please contact me and I will forward you the job description to view. The successful candidate will have a valid Disclosure of Scotland or be willing to apply for one on CV submission. Please Note: The lower pay rate advertised in this job description is the PAYE daily pay rate. The higher pay rate advertised in this job description is the highest Umbrella Company daily pay rate that the client is willing to pay up to.
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