Finance & Administration Manager - Barnet

TLC Group
02 Dec 2017
08 Dec 2017
Contract Type
Full Time
TLC Care are looking for an experienced Financial & Administration Manager to support their luxury private nursing home, TLC Care's values of Truth, Love and Compassion are embedded in everything we do for our residents. Our people are our core asset and we work hard to engage with team members to maintain our homes as preferred places to live and work. We look for team members who share our values and are passionate about their work and can deliver an excellent service experience. The main purpose of the Finance & Administration Manager’s role is to take ultimate responsibility for the smooth running of the care home’s financial and administrative systems that enable maximum performance of the business and excellent service to our customers.Summary of Responsibilities of the Finance and Administration Manager:Support the Registered Manager to oversee and participate in the day to day provision of superior services including but not limited to financial and general administration, Human Resources administration and reception duties.Promote and ensure the good reputation of the Care Home.To ensure all calls to the care home are answered quickly, politely and appropriately and ensure that messages are passed onto the appropriate person.Attend regular resident/relatives meetings to ensure their needs are being met.Cover Reception duties when the Home Administrator is not on duty.Act as first point of contact for suppliers, contractors, etc.To manage the office filing systems and ensure filing is kept up to date.Manage the administration of new employees, including contracts, relevant forms, payroll data, references, employment checks, immigration status, allocation of training courses, security fobs etc and maintenance of their files.Ensure up to date rotas are entered onto the company’s database.Assist the Registered Manager with DBS applications for all team members, keeping an accurate record of applications.Oversee and participate in the management of the HR database, ensuring all information is entered in a timely manner, ie personal information, eligibility to work in the UK, references, break times, appraisal dates etc.Ensure timesheet input to the payroll system is cross referenced with the clocking in/out system and the rota, highlighting to the General Manager any discrepancies.To be accountable to the General Manager for all aspects of the residents’ administration system including admission, discharge, and all aspects of local financial administration including basic credit control.Complete a month-end reconciliation of residents’ petty cash and company petty cashTo efficiently record and process income and expenditure, including allocation of receipts, batching of purchase invoices and processing petty cash.Review debtor’s list from system on a monthly basis and make calls to recover the debt.Prioritise, delegate and allocate administration and reception duties to ensure the daily routines are carried out effectivelyParticipate in the induction programme for all new starters.Assist in the recruitment process for new Administration team members. In return we offer: High specification working environment Competitive rate of pay Discounts at approx. 2000 high street retailers (including supermarkets) Discounted gym membership Subsidised healthcare cash-plans Childcare vouchers Auto enrolment pension scheme free meals Excellent training & development opportunities within a growing organisation