Contract Manager

Nicholas Howard Limited
London (Greater)
13 Nov 2017
15 Nov 2017
Contract Type
Full Time
Nicholas Howard Limited are delighted to be recruiting for a new and exciting role as a Contract Manager, working on the development of new and globally significant vaccine and clinical research programmes.

Based in London, the successful candidate will coordinate the contracting process from financial and administrative perspective to support the product and business development teams.

Responsibilities Include (Short-term):

- With the Head of Business Development, develop a project plan (including pre-award negotiation plan) for implementation of contracts with contract awardees.
- Conduct financial analysis and due diligence to support negotiations with short-listed applicants (with rest of Business Development team).
- Assess needs for contract management system (to support and store communications and reporting requirements between awardees and Client (and other funders), evaluate options and provide support in the implementation of such a system (in order to ensure awardees deliver on contractual obligations to Client that are included in contracts).
- Establish relationships with awardees (post contract signing), including establishing reporting requirements (financial, technical, intellectual property).
- With Head of Business Development, develop a contract manual / Standard Operating Practices and administrative leadership.
- Prepare documentation for input and support to portfolio evaluations.
- Administrative assistance for the development of contracts, that will be led by legal team (and their contracted consultants/lawyers).

Responsibilities Include (Long-term):

- Pre-contract: Manage the review and analysis of budget-related materials and supporting documents submitted with proposals, work plans, etc. The Contract Manager will work closely with project teams in the review of these materials.
- Post-contract: Follow project milestones and portfolio reporting as expected of awardees, analysing actual and projected expenses of awardees, potential impact on payment schedules, management of deviations, and effective internal communications to facilitate project management.
- Track and report on actual and projected expenses, variations and payment schedules of awardees internally.
- Administrative assistance with the Joint Project Group (the awardee and Client's joint group which manages and assesses the project's progress and performance).
- Maintain relationships with contract awardees tracking financial reporting, IP reporting, and other reporting requirements from awardees, including knowledge of Joint Project Group and Site Visit requirements and schedules.
- Input on development of reporting systems as needed.
- Conduct training as needed to awardees, e.g. for electronic reporting.
- Maintain crossover areas with Oslo group: teleconferences and quarterly face-to-face meetings.
- Flexibility with other duties assigned by Head of BD.

Education & Experience:

- Master's Degree in Business Administration, financial management or accounting, or JD preferred.
- Minimum of 6 years of professional experience in contract management, grant management or financial analyst position, in pre- and post-contract/grant management preferred.
- Contracting/grant management skills.
- Administrative leadership.
- Financial analysis.
- Proficiency in Excel, Microsoft Office, PowerPoint and other software.
- Strong systems/technology aptitude including a working knowledge of financial analysis and reporting tools.
- Meticulous organisational skills, ability to prioritise, and intense focus on ensuring high quality work product.
- Excellent communication skills (written and oral) and the ability to summarise and present information effectively internally and with external counterparties.
- Effective interpersonal skills: patience, diplomacy, and an appropriate level of assertiveness, ability to develop strong relationships with colleagues and contract awardees.
- Ability to work effectively under pressure and handle multiple tasks and demands simultaneously.
- Good time management and planning.
- Perform other duties as may be required and assigned.

To be considered for this position please apply below.