Commercial Property Secretary

£22000.00 per annum + 25 days holiday, pension
12 Nov 2017
16 Nov 2017
Contract Type
Full Time

Established firm in Lewes are looking for an experienced Commercial Property Secretary to join their busy team, £22k doe. Ideal candidates will have worked within a similar legal company or property maintenance background.
This is a varied role where you will be supporting the commercial property team with all their secretarial needs and completing statutory forms and online searches. Including:
Document preparation/binding
File maintenance
Making, taking and transferring telephone calls
Keeping the in-house database updated
Drafting routine correspondences and documents
Managing and updating paper and electronic diaries
Booking in meetings and greeting clients
Assisting with the general smooth running of the office and its administration
Processing dictations using our in house digital dictation system called Big hand;- The preparation and amending of substantial documents- Tracking changes on documents- Client emailing- Replying to correspondence- Case management- AML searches
Types of documents to be typed;- Leases/counterparts- Completion statements- Rent deposit deeds- Title abstracts- Statutory declarations- Sale agreements- Notices- Completing stamp duty forms on online- Preparation of searches pre contract- Land registry forms online
Candidates must have the following skillset:

Strong secretarial skills, ideally legal
Have a good understanding of the commercial sales and purchase transactions
Have the ability to accurately word process approximately 70 words per minute
Excellent communication skills with the ability to display empathy, tact and diplomacy
Personable and team focused
Self-motivated with the ability to work independently with little supervision
Its a challenging role so the ability to work and to stay calm under varying degrees of pressure
Flexible, resilience and the ability to handle change
Good time management skills with the ability to prioritise workloads
Attention to detail

This is a full time role working Monday-Friday, 9-5pm, 25 days holiday and pension, £22k doe.

Tate is acting as an Employment Agency in relation to this vacancy.

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