Legal Secretaries in Real Estate and Construction

Eversheds Sutherland
12 Nov 2017
16 Nov 2017
Contract Type
Full Time

Secretaries are held in very high regard at Eversheds Sutherland. We want people who can think on their feet, work well with our clients and get things done. You will have the opportunity to learn new skills alongside people who are great to get on with. We will fully reward you for your talents in a highly supportive environment that offers genuine career paths.

Our Real Estate team works across the world, providing clients with the benefit of local representation coupled with national and international resource. We have the capability to handle both major corporate transactions as well as the day-to-day portfolio management across multiple jurisdictions. From the most strategic project through to the routine work, we deliver with the benefit of planning, tax, construction and environmental support that’s available when required.

Key responsibilities: To provide high level secretarial assistance and administrative support to a team of legal advisers/partners or key clients; using strong organisational skills to ensure that the legal advisors have the information they require
Highly proactive and responsive diary management
Organising extensive travel, business trips, itineraries and events
Financial Administration - providing a comprehensive financial administration service to support legal advisers. Ensuring Dormant Balances are kept to a minimum and good financial house keeping is maintained.
Management of emails/correspondence
Documents and correspondence - producing high quality documents using the appropriate resources and ensuring files are maintained.
Utilise our available resources to help you work effectively i.e use our centralised admin support to open and close files and our DP team to amend large documents and our print room to print/copy/scan large documents.
Organising internal and external meetings
Preparation of presentations
Acting as liaison point for clients and colleagues
Dealing and screening calls, delivering a positive client experience
File opening/closing
Paper and electronic filing
Digital dictation
Support of colleagues - working with others as part of a teamSkills and experience:We'd particularly love to hear from you if you have already worked as a legal secretary. Ideally you will have a minimum of 50 wpm typing and as we use technology for maximum benefit you will need to have excellent MS office skills.

It is expected that, with limited supervision, you will be able to proactively support a team of legal advisers/partners/key clients and produce high quality documents, manage extremely busy diaries, arrange complex travel itineraries and have an enthusiastic approach to dealing with day to day tasks and longer term initiatives/projects.

The ideal candidate will therefore have:
Experience in Real Estate or Construction is desirable
Experience of providing secretarial/PA support to legal advisers at all levels.
Demonstrates a wide range of skills, including excellent interpersonal and organisation skills
Demonstrates confidence in own ability, and anticipates what is needed
Demonstrates flexibility and ability to use own initiative
Takes account of others’ workloads when working together, and offers help
Develops good working relationships within the team
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