Finance Assistant

02 Nov 2017
15 Nov 2017
Contract Type
Full Time
Job Title: Finance Assistant
Job Type: Permanent
Hours: 37 per week with flexibility on days and start and finish times.
Location: Whiteley - Parking is available
Salary: Negotiable + benefits

AQUILA Air Traffic Management Services is a partnership between a leading UK air navigation services specialist and Thales, a driving force in UK and global air traffic management. Together, we are deploying our expert knowledge to improve military air traffic management in the UK. It's a transformational project. One that will ensure UK military air traffic is managed by a modern, cost-effective and world-class system.

Due to increased work load AQUILA now require a permanent Finance Assistant to maintain the completeness and accuracy of the Purchase and Expense Ledger in SAGE200. The finance team is small so we require a collaborative, positive and team focused individual with the ability to pick up a variety of finance and accounting tasks and activities when needed to drive the department forward and support continuous improvement projects and initiatives.

Key duties:
  • Set up new suppliers
  • Ensure purchase invoices are supported by valid purchase orders.
  • Ensure all purchase invoices are processed and authorised.
  • Ensure all purchases are correctly coded to the General Ledger cost accounts.
  • Monitor business credit cards and suppliers with a direct debit facility, ensuring all amounts posted to suspense accounts are cleared out and correctly coded.
  • Build and maintain relationships with supply chain in order to follow up and resolve queries efficiently.
  • Carry out supplier statement reconciliations and maintain a tidy purchase ledger.
  • Produce ad hoc purchase ledger reports as required in support of management.
  • Ensure all expense claims are supported by vouchers, and approved.
  • Pay care and attention to the treatment of VAT with regard to expenses.
  • Maintain the hard copy filing system for Expenses.
  • Annually, carry out analysis of expenses.
  • Assist as required with Aquila's standard month-end procedures.
Skills and experience required:
  • AAT Qualified or currently studying is preferable. We will support AAT studies.
  • Experience working in a varied finance or accounting role.
  • Experience in SAGE200 is desirable
  • Intermediate Word and Excel skills
  • Results-orientated, organised and able to prioritise.
  • Is capable of contributing within a small team, and shows initiative in driving system changes where required.
  • Good oral and written communication skills.
  • Able to establish and maintain strong relationships with key stakeholders at all levels and be assertive when required.
  • Displays commitment and flexibility.
To apply:
If you enjoy managing Purchase and Expenses ledgers as part of a small finance team, and would like the opportunity to develop your experience then please apply.

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