Head Teacher PA, Tower Hamlets

Recruiter
Hays
Location
London (East)
Salary
£11.00 - £14.00 per hour
Posted
10 Nov 2017
Closes
16 Nov 2017
Sector
Education
Contract Type
Permanent
Hours
Full Time

Head Teachers PA required for a school in Tower Hamlets to start ASAP on a long term basis.


Hays Education is working with a Tower Hamlets primary school where a great opportunity has arisen for a Head Teachers PA in a primary school in Tower Hamlets.

The successful school experienced PA will need to provide full PA support to a Head Teacher the role is starting ASAP on a temporary to permanent basis for the right candidate.

Working as a Head Teachers PA you will need to combine excellent administration and organisation experience to ensure the smooth running of Head Teachers day to day activities.


Responsibilities and duties:


* Opening and dealing with Headteacher's post / correspondence and distributing to various members of staff
* Emails -/deal with all queries
* Telephone - screen calls, take messages, deal with queries
* Updating enquirers of progress on any matters being dealt with by the Headteacher.
* Administrative duties relating to school events and training days to the direction of the Headteacher
* Ensuring that the Headteacher's office is run in a smooth and efficient manner and making sure that stationery is replenished as and when needed.
* School Trips - logging in cover diary, e-mailing to various people & photocopying
* Refreshments - arrange lunch, provide refreshments for Headteacher, visitors, SLT when required
* Arrange hospitality for meetings as necessary
* Develop and maintain effective relations with all stakeholders, including governors, parents, students staff and visitors




* Typing various correspondence, preparing & distributing , including:
* SLT (Senior Leadership Team) Agendas & Minutes and distributing
* Reference letters for staff/students
* General letters for staff/parents/members of the public
* Memos / minutes for other members of the SLT


* Calendar:
* Arranging internal & external meetings, organising and maintaining the Headteacher's diary
* Ensure calendar is kept up to date with school events
* Request cover when needed in order for staff to attend meetings as directed by Headteaher


* Interview process:
* When required to attend, organise time in diary for interviews
* Ensure interview panel are aware and able to attend (request cover if necessary)
* Provide interview questions


* Managing the Exclusion Process
* Typing and distributing Exclusion letters and inputting data on SIMs
* Arranging Exclusion Panels
* Typing and distributing of Exclusion Reports to the Parents and Panel members (This will require liaising with the relevant Director of Learning, Key Stage Director)
* Taking minutes at meetings & typing up
* Exclusion Analysis - comparing year on year and submitting reports to the Head and governing body
* Returning the school's external exclusions log to the LEA and completing LEA exclusion report forms
* Filing exclusions & reports in school office and keeping on file Archive copy


* Whole School Performance Reviews
* Keeping and maintaining performance reviews on file and updating
* Typing SLT's performance reviews




* Personnel Issues
* Preparing meetings, making telephone calls and taking minutes regarding confidential related matters (capability, disciplinary proceedings)
* Liaising with Deputy Head and LEA H.R Advisor / Legal Dept. etc.


* Whole school documentation:
* SEF - keeping whole school info.in filing cabinet and updating when necessary for use with Ofsted / HMI and other inspections
* School Development Plan - involvement of typing


* SLT Meeting
* Type and distribute minutes and agenda
* Purchase sufficient refreshments for meeting
* Ensure all relevant parties are invited to meetings




* Internal conferences:
* Preparing in-house PowerPoint presentations for internal conferences
* Organise appropriate locations/catering/equipment/paperwork


* External conferences:
* Preparing & sending PowerPoint presentations for external Conferences
* Ensure technical requirements are met
* Liaising with conference representatives, arranging travel, sending invoices etc.


* Liaise with Headteacher in organising whole school team building day
* Staff groupings
* Locations of sessions
* Timetable of events


Press
* Maintain effective relations with local and national press
* Deal with any press enquiries efficiently








PERSON SPECIFICATION


ESSENTIAL

* Knowledge of Microsoft Office on PC and Mac
* Apple knowledge ( as will need to deal with the Head Teachers iPhone, iPad, MacBook Air)
* Ability to work flexible hours, and for longer periods at short notice
* Fully comfortable with the use of Microsoft Outlook, including all calendar functions
* Excellent Organisational and Communication skills (written and verbal)
* Proven IT Skills in the following areas - Microsoft Windows, Excel, PowerPoint, Publisher and Apple Mac.
* The ability to deal with and manage the expectations of high profile personnel (members of parliament, local councillors, governors, celebrities etc.)
* To maintain confidentiality at all times
* A self-starter who can work autonomously and multi task in a pressurised environment.
* Financial Acumen: (Raising invoices and purchase orders, booking cost effective travel)
* Event Management: (Organising and booking all aspects of conferences)


Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk


This job was originally posted as www.totaljobs.com/job/77568692