PA/Team Secretary

Recruiter
Aldrich & Co Limited
Location
London (Greater)
Salary
£18 per hour
Posted
08 Nov 2017
Closes
16 Nov 2017
Sector
Accountancy
Contract Type
Contract
Hours
Full Time
Well-established bank, based in the City is looking for a PA/Team Secretary to provide comprehensive support to a busy team of Directors

Responsibilities

- Extensive and often complex diary management
- Organising various meetings, conference calls and video-conferences
- Frequent liaison with overseas offices, clients and senior management, building relationships at all levels
- Organising client hospitality - lunches & dinners etc.
- Coordinating events & offsites
- Reconciling expenses and claims promptly
- Extensive and often complex global travel arrangements
- Preparing detailed itineraries including visas
- Creating and amending various reports and presentations
- Gatekeeping - screening/actioning emails and calls
- Managing all holiday/absence records

Requirements

- Previous secretarial/PA experience ideally gained within Banking, Financial Services or Professional Services firm
- Strong MS Office skills
- True team player approach, happy to work closely & cover other Assistants within collaborative working environment
- Excellent interpersonal skills with the ability to liaise effectively at all levels
- Ability to maintain a high level of confidentiality at all times
- Strong organisational and time management skills
- Ability to manage and prioritise a heavy and varied workload to a high standard
- Adaptable and flexible working attitude
- Ability to work well under pressure and meet tight deadlines
- Proactive attitude
- Meticulous attention to detail