Junior Legal Secretary

RGS Global
From £21,000 to £23,000 per annum
07 Nov 2017
16 Nov 2017
Contract Type
Full Time
Our client is recognised as one of the UK’s leading law firms and they are currently looking for a Junior Legal Secretary to join their successful team.

The main purpose of the role is to provide a support service, to the partners within the department. The support provided will be as part of a team with shared responsibilities. The role comprises of a combination of secretarial and administration duties including document control, client support, administration and diary management.

Responsibilities: -

    Provide comprehensive and timely word processing service for the creation, amendment of documents using Word, Excel, DeltaView, BigHand and other relevant technology i.e. PowerPoint and LaserformsEnsuring documents returned to the lawyers accurately reflect original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentationPrepare, collate and index legal documentsEnsure the names of clients are known and the job holder is established as the point of contact in lawyer’s absence and on a day to day basisSupport the billing process e.g. ensuring that the bill is sent within agreed time and answering simple client queriesPayment of Counsel feesUndertake online client searchesTo assist in answering the telephone promptly at all timesTo provide cover for other secretaries during lunch on a rota basisManage all filing activities, including opening new files, filing, archiving and sending files for storageUndertake photocopying/scanningCarry out management of post including replying and drafting replies to routine correspondenceDraft and send faxes and correspondenceOrganise all travel arrangementsKeep the lawyer’s diary up to date using OutlookArrange internal and external meetings, liaising with receptionEnsure all papers are ready for the lawyer at the beginning of the daySchedule forward meetings, appointments, diary notes
The ideal candidate will have at least 1 years' previous experience as a Legal Secretary/PA as well as secretarial qualifications, either RSA or Pitman’s and/or a recognised secretarial diploma along with a proven ability to be able to work under pressure to tight deadlines and the ability to prioritise effectively. You will be highly organised with excellent attention to detail and experience of dealing with a high volume of document production in a legal environment. You must also possess advanced knowledge of Word, Outlook and a typing speed of 65-70 wpm. Experience of digital dictation would be an advantage but is not essential.

This job was originally posted as www.totaljobs.com/job/77383862