Legal Secretary - Float

Recruiter
Owen Reed Ltd.
Location
London (Greater)
Salary
£33000 per annum
Posted
07 Nov 2017
Closes
16 Nov 2017
Sector
Legal
Contract Type
Permanent
Hours
Full Time
Legal Secretary - Float - The main duties of a Legal Float will include, but are not limited to:



Document Production:

• Checking correspondence, attachments, documents, reports, presentations, faxes etc produced by either the PA and/or Document Production Centre before being passed to the relevant Lawyer and undertaking basic/minor amendments if/where appropriate;



Administrative:

• Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis;

• Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external;

• Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices;

• Opening and closing of general files, general filing, record keeping and archiving of files;

• Photocopying, printing, organising couriers, sending out of letters, faxes etc;

• Liaising with floor support units over filing, scanning, copying etc.



Financial:

• Assisting lawyers in ensuring their time is recorded properly and entered onto Elite on a daily basis;

• Assisting lawyers in the billing and credit control process by liaising with the lawyer and Accounts department, to include the production of standard financial/time reports through Elite; and

• Requesting cheques, bank transfers and paying in money received, as appropriate.







Skills set:


• Accurate typing speed of at least 70 words per minute.


• Advanced knowledge of CRM, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Elite, Winscribe and the Internet.


• Excellent telephone manner and, after training, competent knowledge of telephone system.


• Excellent communication, organisational and team skills.


• Excellent attention to detail.


• Flexible and dependable, able to take the initiative.


• Able to remain calm under pressure.


• The ability to work to tight deadlines on a daily basis.


• Conscientious, approachable and enthusiastic.


• Quickly builds respect and trust.


This job was originally posted as www.totaljobs.com/job/77371722