Legal Secretary - Float

Owen Reed Ltd.
London (Greater)
£33000 per annum
07 Nov 2017
16 Nov 2017
Contract Type
Full Time
Legal Secretary - Float - The main duties of a Legal Float will include, but are not limited to:

Document Production:

• Checking correspondence, attachments, documents, reports, presentations, faxes etc produced by either the PA and/or Document Production Centre before being passed to the relevant Lawyer and undertaking basic/minor amendments if/where appropriate;


• Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis;

• Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external;

• Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices;

• Opening and closing of general files, general filing, record keeping and archiving of files;

• Photocopying, printing, organising couriers, sending out of letters, faxes etc;

• Liaising with floor support units over filing, scanning, copying etc.


• Assisting lawyers in ensuring their time is recorded properly and entered onto Elite on a daily basis;

• Assisting lawyers in the billing and credit control process by liaising with the lawyer and Accounts department, to include the production of standard financial/time reports through Elite; and

• Requesting cheques, bank transfers and paying in money received, as appropriate.

Skills set:

• Accurate typing speed of at least 70 words per minute.

• Advanced knowledge of CRM, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Elite, Winscribe and the Internet.

• Excellent telephone manner and, after training, competent knowledge of telephone system.

• Excellent communication, organisational and team skills.

• Excellent attention to detail.

• Flexible and dependable, able to take the initiative.

• Able to remain calm under pressure.

• The ability to work to tight deadlines on a daily basis.

• Conscientious, approachable and enthusiastic.

• Quickly builds respect and trust.

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