Human Resources Assistant

09 Nov 2017
07 Dec 2017
Recruitment Genius Ltd
Public Sector
HR & Training
Contract Type
Full Time
A small to medium sized plant, forms a part of a large global organization, is recruiting for a HR Assistant to join their busy team.

Duties overview


- Providing administrative support for the recruitment lifecycle
- Coordinating the new hire process and preparing the relevant HR paperwork for the on-boarding and off-boarding processes and for any employee changes (incl. probations, promotions, salary reviews etc.)
- Liaising with payroll and managing the benefits and entitlements processes, such as leave requests
- Conducting reference checks and feeding these back to managers
- Supporting the HR Manager and SR HR Generalist in ad hoc demands and contributing towards HR projects as required
- Collecting, checking off and filing performance appraisals and other yearly compliance paperwork
- Managing and monitoring sickness absence for the plant
- Ensuring accuracy of people data in all HR information systems
- Maintaining and developing the employee filing system (electronic & paper), including training records
- Responsible for document workflow and work procedures and conducting appropriate checks to ensure data integrity
- Assisting with exit interviews
- Taking notes during hearings and audiotyping
- Maintaining the HR pages on the company Intranet
- Managing Employee Healthcare Scheme and Occupational Health Visits
- Performing customer service functions by answering employee requests & questions

Other Administrative Support:
- Receptionist for all internal and external visitors
- Coordinating Travel requests and office lunches as and when required
- Maintaining company organizational charts
- Managing post and company notice boards
- Coordinating service anniversary gifts, staff announcements and condolence flowers
- Department timekeeper, managing HR calendars
- Scheduling special events i.e. external meetings, Christmas parties etc.
- Performing other related duties as business dictates

- Right to live and work in UK
- Minimum 1 year experience at similar role within HR is desirable or administrative, clerical or secretarial experience
- GCSE level qualification or equivalent, ideally grades A-C
- Excellent attention to detail and organisational skills
- Excellent communication skills in English language (written & verbal)
- Ability to work autonomously and as a part of a team
- Solid IT skills (Microsoft Office: Word, Excel PowerPoint & Outlook) Knowledge of SAP will be an advantage
- Self - starter and process-oriented approach to the job and a 'can-do' attitude is essential
- Experience in working with confidential information is highly desirable
- Understanding of basic employment law relating to recruitment, disciplinaries, grievances, absence and performance management will be an advantage
- Ability to work in fast-paced environment
- Exposure to working in a manufacturing or industrial environment is highly desirable

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