Admin Assistant with HR Admin experience

Location
Aylesbury
Salary
£19500 per annum
Posted
06 Nov 2017
Closes
04 Dec 2017
Ref
00075376
Contact
Recruitment Genius Ltd
Sector
Public Sector
Contract Type
Permanent
Hours
Full Time
This small, but busy HR consultancy is looking for you to join them on a full-time basis or job share. This company provides HR services to a range of SMEs with clients in all sectors as well as the private care sector. They manage a full range of HR services from recruitment through to exiting the business.

You will report to the MD on a day-to-day basis, providing a general office administrator service and specifically ensuring that HR processes are followed on behalf of clients.

What skills, knowledge, experience are needed?

- Experienced in roles HR administration, such as pre-employment checks and maintaining personnel records. You may have worked as an administrator in finance, HR, or for a senior manager where you had responsibility for HR or people in the team
- You know the importance and security for client-sensitive personal and confidential information including offers and contracts, disciplinary and grievance information
- An experienced MS Office user, your Word skills are at an advanced level to format or amend documents, generate contents/indexes, hyperlinks, automatic numbering
- In order to produce, review and proof-read documents, you have a good command of English, including grammar and spelling
- Working on your own is not a problem and your time management, planning and organisational skills help you prioritise your work
- You are comfortable and confident on the phone or face-to-face with clients or suppliers such as payroll and pensions providers
- To support consultants and administrators who work remotely, yours is the friendly voice on the end of the phone
- The company uses software and apps to manage HR processes, share documents and keep records such as timesheets and task management. You are IT-literate with the ability to quickly learn different software packages. Ideally you are a Mac user.
- Attention to detail is important, not only in producing word-processed documents, but when carrying out tasks requiring you to follow processes and procedures.
- The general admin role will include various tasks including managing stationery, cleaning, printing, all within budget and raising invoices on occasion.

Who are you?

A happy person with a responsible attitude to work, trustworthy, reliable and punctual. A people person who can comfortably speak with anyone at any level. You are not afraid to tackle jobs that are mundane or complex, or that require creativity, and will follow through tasks to completion. You easily prioritise important from urgent tasks. Your telephone manner is professional, confident but friendly. You enjoy working with people but when faced with a difficult situation, you remain firm. You understand the need for confidentiality at all times.

What are the terms?

Working time: Monday to Friday, 37.5 hours per week will consider some flexibility
Salary: Full-time: £19,500 p.a.
Statutory holidays: 5.6 weeks (28 days inclusive of bank holidays)

This post operates a strictly non-smoking environment

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