Finance Assistant

Change Resourcing
up to £9.50 p/h
31 Oct 2017
16 Nov 2017
Contract Type
Full Time

Basildon Borough Council is committed to safeguarding and promoting the welfare of children and adults, and expects all employees, contractors and volunteers to share its commitment to prevent abuse, harm or exploitation.

Please note that the Council applies a robust recruitment vetting process.


This role is within the Financial Processing Team which is responsible for providing a centralised service for the processing and payment of invoices payable by the Council as well as ensuring the integrity of the information fed into the Council?s General Ledger.

Main duties of the Financial Processing Team include:

·Prompt and accurate payment of all invoices to Council suppliers.

·Administration of the Construction Industry Scheme (CIS).

·Reconciliation of information feeds into the General Ledger from other systems around the Council.

·Maintenance of corporate financial management systems (FMS) including General Ledger and Purchase Ledger.

·Prompt and accurate allocation of the Council?s income.

·Liaison with Council suppliers and residents of the borough.


Corporate Finance plays a major role in supporting effective management of Council finances and secure stewardship of Council funds.This is achieved by providing financial advice on all corporate and service developments in order to support corporate decision making arrangements.The Service is responsible for development of the Council?s medium term financial strategy and the annual budget setting process to ensure effective delivery of the Corporate Plan.The Service also has to be flexible to meet the demands of legislative changes and is required to be reactive to client needs and external influences.

Corporate Finance consists of the following functions: Financial and Management Accounting; Treasury Management; Financial Performance Monitoring; Business Engagement; Income Controls; Financial Systems; Accounts Payable; and Banking Arrangements.


1. To deliver the tasks as set out in the following rotas in a timely and accurate manner and resolve any issues arising as a result of the team?s actions:

a.To promptly register invoices onto the FMS, carrying out all necessary checks and following appropriate approval procedures.Including identifying invoices that fall under the HMRC Construction Industry Scheme, accurately updating and carrying out the relevant procedures for producing payments to suppliers which includes emailing/faxing remittance notices.

b.To promptly ledger invoices on the FMS, carrying out all necessary checks and following appropriate approval procedures and to ensure smooth and efficient payment transactions.Including scheduling payment runs, sending remittance advice, carry out validation checks and resolving any issues when they arise.

c.Provide prompt advice and guidance as appropriate to all staff across the organisation, including liaison with the Customer Service Centre (CSC) and external suppliers in relation to payments of invoices, knowledgably answering queries, and investigate and resolve any issues effectively.

d.To undertake daily and/or monthly balancing reconciliation on FMS data as directed and provide support for the period and year end on the FMS. Including processing of daily cash, validation checks on feeder system files, monitoring and clearing suspense accounts and ensuring internal records are maintained on a regular basis.

e.To promptly allocate and reconcile income received into the Council?s bank accounts, including accurately preparing documentation for transferring into the Financial Management System.Including use of other Council systems to retrieve relevant data to ensure accurate allocation to customers accounts.

f.To undertakeroutine administration duties such as filing, scanning of invoices, bar coding of invoices, post collection and distribution for the whole department.To provide support on other rotas, including any ad hoc duties, as directed by the Principal Finance Officer or Senior Finance Officer.

2. To ensure that relevant internal controls are adhered to and continue to be effective including sampling data and carrying out spot checks to ensure accuracy in reported data.

3. Have an awareness of overall Council policies, aims and management initiatives.

4. Be committed to the aims and objectives of Corporate Finance and to be aware of their responsibilities in achieving these aims.Effectively promote and support a team approach to achieve this.

5. To promote positive communication across the organisation, encourage constructive relationships, including with the Council?s key partner agencies.

6. Be part of multi-disciplinary teams as required to deliver corporate projects, involving working with other managers from other services and partner organisations.

7.Undertake all the duties within the framework of Equal Opportunities.

8.Any other duties appropriate to the post: These other duties must be equivalent to or below the salary and status of the role and, where appropriate, under the Equality Act 2010, due consideration must be given to any employees with a ?protected characteristic?.

9.You must cooperate in all matters relating to Health and Safety and implement all procedures for your job role. The identification of Health and Safety related risks within the working environment must be highlighted to your management.



Demonstrable experience of working in a financial related area.

Experience of successfully liaising with external suppliers.

Good understanding of the practical operations of a Financial Management system, particularly of the Purchase Ledger system.

Track record of improving the quality of service to customers.

Experience in handling large volumes of Financial data and the ability to interpret such data accordingly.

Strong IT skills including strong technical experience of financial management systems and desk top analytical tools.



a)Demonstrates an interest in and understanding of others

b)Adapts to the team and builds team spirit

c)Recognises and rewards the contribution of others

d)Listens, consults others and communicates proactively

e)Supports and cares for others

f)Develops and openly communicates self-insight such as an awareness of own strengths and weaknesses


2.Rapidly learns new tasks and quickly commits information to memory

3.Gathers comprehensive information to support decision making

4.Demonstrates a rapid understanding of newly presented information

5.Encourages an organisational learning approach (i.e. learns from successes and failures and seeks staff and customer feedback)

6.Manages knowledge (collects, classifies and disseminates knowledge of use to the organisation)

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