Personal Assistant to Chief Programmes Officer and National Programme Directors
Job Title: Personal Assistant to Chief Programmes Officer and National Programme Directors
Hours – 09:00 to 17:30 Monday to Friday, with 10 hrs per week flexible working. Some evenings and weekends required.
Benefits – 30 days holiday plus bank holidays, employer contribution to pension, flexible working, interest-free season ticket loan, professional development day allowance + budget.
Start Date – November 2017 (Flexible).
The Brilliant Club is an award-winning and independently evaluated charity that exists to increase the number of pupils from under-represented backgrounds who progress to highly-selective universities. We do this by mobilising the PhD community to share its expertise with state schools. We recruit, train and place PhD researchers to work with state schools: either part-time as tutors through The Scholars Programme (TSP) or full-time as classroom teachers through Researchers in Schools (RIS). In 2016/17, The Brilliant Club worked with 500 state schools and 10,000 pupils across the UK, making it the largest university access initiative for 11-18 year olds.
We are excited to be recruiting a Personal Assistant to support our Chief Programmes Officer and the three national programme directors of Researchers in Schools and The Scholars Programme. The Brilliant Club has recently launched its new strategy, The Path to Outcomes, in which we have committed to delivering consistent and reliable outcomes for our pupils. This includes a pledge to support 6,500 pupils from under-represented backgrounds to progress to highly-selective universities by 2021.
The Personal Assistant will play an important part in delivering this strategy by providing support to the Chief Programmes Officer and three national programme directors. The Personal Assistant will manage the diaries of the Chief Programmes Officer and National Programme Directors and coordinate scheduling between Researchers in Schools and The Scholars Programme. The Personal Assistant will provide high-quality administrative assistance, act as a gatekeeper on interactions, and take meeting minutes. In addition, they will support with the organisation of meetings for the Programmes Division and individual Programme teams.
The successful candidate will be a recent graduate or experienced professional, with excellent communication and writing skills. They will build positive, supportive relationships across the charity and with stakeholders, and will be able to communicate the charity’s mission, activities and impact in an assured way. They will be positive and pro-active, and understand the importance of confidentiality. They will approach tasks with a high level of organisation and a commitment to delivering excellent standards.
- Essential – Two years’ work experience as a PA or similar role or an undergraduate degree
- Desirable – Previous work experience in a professional environment
- Desirable – Specific training as a Personal Assistant
Role Specific Knowledge and Skills
- Essential – Confidence to work with senior stakeholders
- Essential – Excellent writing skills, including copywriting, proofreading and editing
- Essential – Good working knowledge of Microsoft Office
- Essential – Minute-taking and actions log management
- Desirable – Previous administrative work experience
Key Areas of Responsibility
The following areas of responsibility are the core of the role. However, the role is flexible and will vary according to the needs of the team, and the background and experience of the successful applicant.
- Manage administration for the Chief Programmes Officer and National Programme Directors.
- This includes: expenses, printing, research etc.
- Support administration for The Scholars Programme and Researchers in Schools teams
- This includes: proofreading, circulating papers, minute-taking, actions log
- Support with external meetings
- This includes setting up rooms, welcoming guests etc
- Planning team, department and division events
- This includes team away days and department meetings
Diary and Email Management
- Manage the diaries of the Chief Programmes Officer and three National Programme Directors.
- This includes scheduling meetings and travel
- Manage email administration for the Chief Programmes Officer
- This includes sending out emails, searching the inbox etc.
- Constructs written communications with a clear, logical structure and accurate spelling and grammar
- Communicates confidently and professionally with both internal and external stakeholders
- Understands the importance of varying communication styles for different audiences
- Understands their responsibilities in helping the charity to operate more efficiently
- Understands the services that the charity offers and communicates them clearly, e.g. queries
- Remains positive and demonstrates enthusiasm for the role, workload and colleagues
- Acts with responsibility and ownership, meeting agreed targets or communicating a need for support
- Demonstrates good planning and organisational skills, with a high level of attention to detail
- Understands who to report to, consult and communicate with when working on projects
- Delivers excellent support to colleagues and to customers, sharing relevant information pro-actively.
- Maintains positive working relationships in order to complete tasks and projects
To Apply – Please email a CV and one-page covering letter to firstname.lastname@example.org
Please note that we will not consider applications that do not refer to this post.
Deadline – The deadline for applications is 10:00 am on Friday 20th October 2017.
Interviews – First round interviews will take place on Wednesday 25th October and final round interviews will take place on Friday 3rd November 2017.
Further Details – Please visit www.thebrilliantclub.org or call Chloe Hayes on 0207 939 1961.