Finance Officer - Sales Ledger and Cash Book (Maternity Cover)
To be responsible for the processing of all sales ledger and cashbook transactions from official funds, associated reconciliations and reporting, providing support to the Finance Manager and Business Director in all aspects of finance to facilitate the efficient running of the school and Trust.
Working in the environment
Issue sales ledger invoices for services supplied or facilities hired as required.
Regularly review the debtors schedule and chase up settlement of outstanding debts, advising the Finance Manager of any potentially bad debts.
Maintain customer records.
Post to the accounting system all transactions received directly to and paid directly from the bank.
Assist students and parents with finance related ParentPay queries.
Process petty cash claims and reconcile the system balance at the end of each month to the money in the tin, for review by the Finance Manager.
Oversee the operation of the school fund account, reconciling completed trips/activities and presenting reconciliation statements for authorisation by the Finance Manager.
Carry out monthly bank reconciliations promptly following the end of the month for review by the Finance Manager.
Complete monthly VAT 126 claims to reclaim input VAT from HMRC.
Provide receipts for cash and cheque payments and assist with the banking of cheques and cash as required.
Assist with data input of monthly payroll variations.
Interrogate the accounting system to provide information to Budget Holders and the Finance Manager as required.
Provide other administrative support to the Business Director and Finance Manager, as required.
Assist on projects as directed.
Contribute to the overall ethos and aims of the school.
File all finance related records in accordance with procedures and audit requirements.
Working with information
Gather and process data connected with finance.
Work with the Finance Manager and Business Director to develop systems for recording and analysing finance data.
Assist the Finance Manager in the preparation of documents for Statutory Audit and inspection by the Responsible Officer.