Accounts Payable Administrator

Amplifon Limited
07 Oct 2017
07 Nov 2017
Contract Type
Full Time
A Career to Be Proud Of As the world's leading hearing specialist, operating in 22 countries across the world, we have one focus: our customers' quality of life. Up and down the UK and Ireland, our dedicated front and back-office professionals are constantly working to offer the best and the latest innovations in diagnostic testing, fitting and hearing aid technologies. That's because, from Hearing Care to Business Support roles, our people are devoted to improving life for people with hearing difficulties. If you share our passion for Hearing Care, clinical excellence, and superior customer service, and if you want to be part of a close-knit global team that offers world-class training and international opportunities, then we have rewarding careers to challenge and develop your skills at Amplifon. What We Can Offer You - 25 days holiday - Employee Assistance Program - Auto enrolment - Access to Amplifon Savings - Childcare Vouchers - on a salary sacrifice basis The Accounts Payable Administrator role is: To ensure that the relationship between the Group companies and its suppliers is managed at an appropriate commercial level by working with colleagues and both internal and external customers to help achieve goals within the Finance department. - Processing high volume of supplier invoices on to JDE, include coding, inputting, posting and allocating for payment - Ensure all purchase invoices are authorised on a timely basis and ready for payment - Processing of staff expenses and branch petty cash. Include checking, gaining authorisation, posting and allocating for payment - Dealing with suppliers, Audiologist and branch staff queries by phone/email - Download and set up import file for consolidated invoices - Management & processing of cheques and Adhoc Payments - Answering telephones, taking messages and providing administrative support to the team - Processing day-to-day AP post, including opening, stamping, sorting invoices for authorisation - Filing - Petty cash, statements, invoices, expenses - Purchase order matching from PO documents provided by different departments - Provide support on commissions system including processing as and when required - Dealing with any ad-hoc tasks as and when required for department - Posting and checking bank payments, liaising with treasury to ensure payment terms are met and accurate reconciliations complete - Running quarterly as of reports, ensuring the ledgers are clean by resolving any queries - Month end tasks including supplier statement reconciliations, accruals schedules and inter company recharges General - Liaising effectively with the Finance team, as well as other functional departments. - Continuously review current organisational effectiveness and make recommendations for improvements. - To offer support and run projects as required by the business. - Ensure that work is fully documented, filed and are available for internal and external audit. - Improve resource effectiveness. You create an excellent first impression, build long-lasting relationships with customers, both internal and external, based on trust, professionalism and rapport. - You encourage customers and influencers to provide relevant information and give feedback; you dig deeper to discover emotional needs, expectations and possible resistance - You overcome resistance and objections while delivering maximum satisfaction, always working towards a win-win situation which benefits both yourselves and the business - You are open minded to change and always seek to improve your way of working, knowledge and attitude. - You set an example of ethics and integrity for others, positively engaging with Company values, focus and programs. - Work in line with the company values of Passion, Respect, Integrity, Commitment, Innovation and Teamwork - You ensure smooth communication flow and sharing of information, adopting and adapting an effective communication style in order to support performance and growth of the team. ESSENTIAL - Previous purchase ledger experience - Good knowledge of Excel and other Microsoft Office systems - To be well organised, able to work to strict deadlines, whilst paying attention to the detail of processes - Good team player with a positive attitude, good manner, good communication skills and an ability to show initiative in problem solving DESIRABLE - Familiarity with mainstream accounting systems (Desirable knowledge of JDE preferred)
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