Finance Assistant

Sussex Human Resources Limited
£18k - £22k pa
03 Oct 2017
07 Nov 2017
Contract Type
Full Time
Finance Assistant, Hastings £18,000 - £22,000 per annum 37.5 hours per week, Monday to Friday, 8.30-5pm MEDICA are a vibrant and rapidly growing provider of clinical services, started in 2004 and currently employing around 90 people with over 260 professional service providers (Reporters). Output is increasing by around 30% each year and we are investing heavily in people and infrastructure. This new role is to support the finance team and Finance Manager in the day to day running of the department to produce accurate monthly accounts and related information, and support to other areas of the business. It is also to contribute to developing the finance and information processes within the team and to assist in other areas as required. The post requires an understanding of the overlap of responsibilities, job functions with other posts within the finance department and the Medica Group and a team oriented professional approach. Key Responsibilities/Essential Job Functions * Month End * Review and process the logs produced by radiologists claiming payment for additional body parts and consultation fees to ensure these are valid claims. * Assist the Finance team with the month end reconciliation process as required including checking data for accuracy and completeness. * Assist in other areas of the accounts process as required. * Assist with the production of reports to analyze various operational and financial aspects of the month's performance. Finance & General Duties * Raise purchase orders and ensure the approval process adheres to company guidelines. * Process supplier invoices and enter on Sage 50 ensuring a high level of accuracy and attention to detail. * Download bank statements on a daily basis and post payments and receipts. * Manage company credit cards and process all transactions on Sage 50. * Place orders for stationery and other office supplies. * Assist the Finance Manager with ad hoc projects as required. * Process transactions on Sage 50 as required. * Provide cover for colleagues in the finance team during periods of absence. * Filing, telephone answering, general administrative tasks and control aspects within finance department. Debtors Control * Production and distribution of client invoices. * Communicate by telephone and e-mail with clients in order to ensure invoices are paid within agreed credit terms. * Ensure the Finance Manager is informed of any potential issues relating to debt collection. * Investigate client queries, responding appropriately with a credit note where necessary and maintaining an audit trail throughout. * Maintain accurate client purchase order data. * Maintain the credit note log. * Ad-hoc customer information updates for clients and internal use. Previous experience in an administrative role within a finance department is not essential as full training will be given to the successful candidate. Applicants should live within a commutable distance to Hastings. If you are interested in this role, please apply with your CV and covering letter in the first instance. Previous applicants need not apply. No agencies please.
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