Administrator/Accounts Payable Clerk

Newcastle Upon Tyne
£8.68 per hour
03 Oct 2017
05 Nov 2017
Contract Type
Full Time
Administrator - Temporary £8.68 per hour Our client is looking for a temporary Administrator who will work within a dual role between two sites in the North East. One of the sites is based at Shiremoor and the other Newcastle city centre. The successful candidate must be adaptable, have proficient IT skills and be able to use their own initiative to identify and solve problems. Some finance experience would be an advantage however not desirable. Previous experience of working in a busy office, and unsupervised is essential, along with a clear well-spoken telephone manner. Key Responsibilities: Controlled Document System: `` Quality assurance of company policies / procedures (CDS) submitted by users; `` Loading of CDS documents into electronic document approval system, and monitoring through process; `` Publication of CDS document onto companies intranet site and external website; `` Update and maintain master CDS tracker used to monitor the status of CDS documents; `` Prepare and issue CDS reports to management; `` Prepare and issue weekly Finance report on outstanding audit actions; `` Assist the Governance Officer to continue the development of the CDS system, by identifying any failures and problems, and then strive to develop solutions that will ensure the system meets the Company's goal on quality Accounts Payable: `` General clerical activities including sorting, classification and distribution of daily incoming post `` Validation, input and matching of supplier invoices; `` Clearance of scheduled supplier payment runs - both cheque and electronic payments, including reconciliation and controls; `` Maintenance, exception checking and reconciliation of company credit card administration; `` Verification, input and audit of supplier bank details; `` Administration and clearance of shared Accounts Payable mailbox; `` Verification and clearance of supplier invoice statements; `` Follow up and validation of supplier invoice holds; `` Provide excellent customer service to Accounts Payable customers, both internally and externally; `` Deliver on ad-hoc requests, as and when required The hours of work are Monday to Friday 8:30am to 4:40pm. The company offer free onsite parking at Shiremoor and the city centre office can be accessed via public transport - please note the city centre office doesn't have an onsite car park.
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