Legal PA - Private Client, Tax & Family

Recruiter
Owen Reed Limited
Location
United Kingdom
Salary
£33000 - £36000 per annum
Posted
03 Oct 2017
Closes
05 Nov 2017
Sector
Legal
Contract Type
Permanent
Hours
Full Time
Owen Reed are recruiting for a Legal PA to join a top London Law firm in Blackfriars. The Legal PA will work within the Private Client, Tax & Family team. The Legal PA will report to the Team Leader. The Legal PA`s principal role is to provide fee earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks (which cannot be delegated to the PA/Support), by assisting in the management and execution of their day to day workload and working in conjunction with the Legal DP Secretaries and business support departments. The main duties of a Legal PA will include: Administrative - Managing diaries, ensuring they are up to date and reminding fee earners of meetings etc; - Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external; - Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices; - Photocopying, printing, organising couriers, sending out of letters, faxes etc; - Opening and closing of general files, general filing, record keeping and archiving of files; - Using effective systems to ensure that both short and long term tasks are completed. Communication - Taking internal and external telephone queries, responding as appropriate; - Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office; - Liaising with business support departments on behalf of fee earners as required; - Liaising with the department`s Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners. Client relationship management - Be part of client care team and be familiar with contacts/clients; - Entering, maintaining and updating client details and relevant information on the Firm`s CRM/contacts system; - Deal with basic client queries and general administration, particularly in relation to key clients; - Arrange client meetings. Document production - Checking correspondence, attachments, documents, reports, presentations, faxes etc produced by the Legal DP Secretarial team before they are passed to the relevant fee earner and undertaking basic/minor amendments where appropriate; - Typing of urgent/short/confidential correspondence and emails; - Producing and maintaining Excel spreadsheets as required. Financial - Assisting fee earners in ensuring their time is recorded properly and entered onto the system; - Assisting fee earners in the billing and credit control process by liaising with the fee earner and accounts and to produce standard financial/time reports through the system; - Requesting cheques, bank transfers and paying in money received; For more details, please contact Ebrar Hassan
This job was originally posted as www.jobsite.co.uk/job/959243895