Accounts & Billings Assistant

Pure Resourcing Solutions Ltd
£18500 per annum
30 Sep 2017
03 Nov 2017
Contract Type
Full Time
Accounts Assistant - 12 Month Contract Immediate start, Norwich £18,500pa This role will report to the Finance Operations Team Leader and Central Billing Team Leader and is to: - Undertake all data entry in relation to purchase ledger tasks, matching invoices, generating payments for invoices, dealing with queries, working with the purchase order system. - Undertake all data entry in relation to billing tasks, credit notes, adjustments as needed, must have excellent attention to detail when entering the invoices on to the Practice Management System and when sending invoices directly to clients. - Be a link with, and pro-actively support, fee earners and secretaries in the firm. - Assist in processing client transactions in accordance with Solicitors Regulation Authority Accounts Rules, and office transactions in accordance with best accounting practice. - General cashiering and administration tasks , but also supporting the wider Finance team as required. Main duties and responsibilities - Match invoices to Purchase Orders via the Purchase Order system ready for payment. - Input counsel fee notes onto the Practice Management System for billing purposes. - Run the purchase ledger cheque run, send cheques out to suppliers once relevant authority has been obtained. - Check and process bills submitted to the Central Billing Team and follow through current procedures for eventual posting of bills to the accounts system. - Raising draft bills in accordance with the terms agreed with clients, or by default, monthly. - Ensuring bills are sent to the client in a timely manner, in accordance with fee earner instructions. - Dealing with any billing related queries received directly into the Central Billing Team from internal or external customers. - Continue to promote operational efficiency of the billing function throughout the business in relation to the billing function. - Input and maintain correct accounting data on the computing system, observing current procedures for authorisation. - Advise fee earners and secretaries in correct accounting procedures, and provide assistance and information in financial areas to enable fee earners to perform their client work. - Answer queries from clients, banks and other work related institutions. - Supply information required by auditors and assist them in their audit where necessary. - File and arrange safe storage of accounting records for the required period. - Carry out any other reasonable tasks delegated by the finance operations manager, financial controller, commercial managers, management accountant or director of finance. If you are immediately available with the relevant skillset then I am keen to discuss further, please contact Jo Wishart at Pure.
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