Tax Legal Secretary

Wheatcroft Sims Associates Limited
£20,000 - £23,000
27 Sep 2017
03 Nov 2017
Contract Type
Full Time
Our clients' Oxford office is looking to recruit an experienced Legal Secretary to join their Trust and Tax team. The main purpose of the role is to provide an effective and efficient secretarial support service. Communicating effectively across all departments and with clients. Continually looking to streamline and improve processes within the department. Key Responsibilities: - To produce documents and letters as directed by fee earners by means of computerised word processing and document management systems. - To maintain electronic files and filing systems in an organised and efficient manner as required. - To attend to clients by telephone and in person in a professional manner. - Compiling and maintaining electronic date rooms - Maintaining, updating and reviewing statutory books - Companies House filings - Scanning documents in an organised and efficient manner - Company incorporations - To assist fee earners with day to day administrative matters as required including:- - Opening new files - Closing files and archiving - File organisation and filing in accordance with departmental procedures - Assisting with billing procedures, cheque requests and other account enquiries - Making appointments, arranging meetings and maintaining an up to date computerised diary - Maintaining an up-to-date compliance record for the fee earners - To attend appropriate training courses to improve all elements of job requirements. - Any other reasonable task which may be required from time to time Person Specification - Extensive knowledge of legal secretarial duties and skills - Extensive corporate knowledge including knowledge of Companies House, experience with online data rooms, bibles and corporate transactions not preferable but not essential - Advanced working knowledge of MS Office applications including specifically Outlook, Word, Excel and Powerpoint - Accurate and efficient PC Skills - Accurate and speedy copy and/or audio typing skills - Experience of document Management System desirable - Experience of statutory books and company compliance desirable. Personal Qualities:- - Demonstrates the ability to show initiative - Able to prioritise effectively - Ability to work under pressure - Flexible and professional approach - Excellent communication skills - Willing to take on additional responsibilities desirable.
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