Legal Secretary

Recruiter
Bristol Commercial
Location
Southampton
Salary
£20000 - £22000 per annum
Posted
29 Sep 2017
Closes
03 Nov 2017
Sector
Legal
Contract Type
Permanent
Hours
Full Time
Our client who are a well-established law firm are looking for a Legal Secretary to join their team in Southampton.

The working hours are full time Monday - Friday, a competitive salary is on offer & excellent benefits; generous pension scheme, life assurance, 25 days holiday per anum, voluntary benefits plus many more!

To provide a legal secretarial service to the to the Fee Earners in Southampton; also providing wider cover across office for the Agricultural team with other agricultural secretaries as part of a team.

Main duties:
-To provide a full legal secretarial to include audio and copy typing services, diary management, producing letters and documents utilising our Case Management and IT systems as appropriate, ensuring the highest levels of speed, accuracy, presentation & confidentiality.
-Responsible for document production, formatting to house style, proof reading and correcting, ensuring consistent presentation.
-Support fee earner to deliver a client focused service through emails to clients and third parties, follow up and chase open issues, diarising for follow up.
-To manage the filing system, including electronic file management on the IT systems, following correct procedure to aid rapid retrieval and provide an effective source of information. Also photocopying appropriate documents, and setting up and archiving files.
-Respond quickly and efficiently to all telephone calls, ensuring that an appropriate answer is given or an accurate message is taken and passed to the relevant member of the team for action. Also to provide an efficient and professional service for new and existing clients, over the telephone and face to face, to promote the firm's image and increase business.
-Coordinate internal and business development events, making available marketing literature, sending out invitations, liaising with external contacts, booking venues and catering where required.
-Prepare and complete all necessary forms relevant to the team delegated by the Fee Earner, ensuring the highest levels of accuracy, including Know Your Client procedures and file opening.
-Complete transfers, under instructions from a fee earner, of disbursements and monies on client's accounts, using accounts office printouts, to ensure accurate settlement of both client and Firm accounts.
-Produce draft bills using our accounts system, time breakdowns, bills that have been drawn up by the Fee Earner, ensuring the highest levels of accuracy and presentation according to clients individual needs.
-Monitor the daily email, voicemail, post for the Fee Earner and seek advice from colleagues in responding to urgent correspondence to ensure that client needs are met as part of the Firms' professional service. Sending emails on fee earners behalf where appropriate.
-When workload permits to provide a secretarial service as and when required for other Fee Earners/teams during staff absence through illness or holiday, to ensure the best possible service to our whole client base.
-Support the fee earner in client relationships, get to know key clients, maintain accurate data (addresses, contacts, CRM) and provide regular reporting to clients as agreed as part of service levels. Liaising with Partners and fee earners on outstanding projects.
-Provide business development support, mailing and invitations to clients and contacts
-Daily review of on line diary, arranging and prioritising appointments, making provisions of facilities where appropriate and ensuring the smooth and efficient time management of Fee Earner and Head of Department.
-Taking minutes, follow up on actions, distributing minutes.

Key Attributes:
-Experience of professional services within Law in a Secretarial / PA position
-Competent use of Microsoft Office
-Minimum of 60wpm typing speed

If you are interested in this role please click apply or send your CV to
We will endeavour to be in touch as soon as possible. If you are not successful on this occasion we will keep you CV on file and be in touch when other suitable positions become available.
This job was originally posted as www.totaljobs.com/job/76170580