Accounting and Office Coordinator

Equus Software
United Kingdom
29 Sep 2017
03 Nov 2017
Contract Type
Full Time
Accounting and Office Coordinator

Equus Software, a rapidly growing technology company, needs passionate employees who are interested in helping us grow.

Equus is a leader in state-of-the-art technology solutions for corporate workforce mobility. Our products are used by over 500 corporations, including many of the Fortune 500. Our experienced staff provides our customers with the best software, services, and support available.

Job purpose

The Accounting and Office Coordinator is responsible for administrative oversight for our London office which includes 25+ individuals. This role will be responsible for important financial and operational processes. This position requires a dynamic individual that can work independently yet thrives in a team environment. Flexibility with attention to detail are important characteristics. This role will also work closely with Accounting and Administrative staff in the US.

Duties and responsibilities

Daily operations of the accounting department include:

  • month and end-year process
  • accounts payable/receivable
  • cash receipts
  • general ledger
  • payroll and benefits
  • budgeting
  • revenue and expenditure variance analysis
  • produce financial reports or statements
  • other accounting tasks as needed
Daily operations of the office coordination include:

  • schedule meetings and appointments
  • organize the office layout and order stationery and equipment
  • maintain the office condition and arrange necessary repairs
  • organize office operations and procedures
  • coordinate with IT department on all office equipment
  • manage contract and price negotiations with office vendors, service providers and office lease
  • manage office G&A budget, ensure accurate and timely reporting
  • provide general support to visitors
  • assist in the onboarding process for new hires
  • address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
  • liaise with facility management vendors, including cleaning, catering and security services
  • assist with researching travel options and bookings
  • assist in preparation of expense reports
  • plan in-house or off-site activities, like celebrations and conferences
Other department support duties (HR/Sales & Marketing)

  • assist in screening resumes for standard job positions
  • assist with documentation of employee contracts
  • help organize the recruiting and interview process
  • act as point of contact for interview candidates
  • assist with research for compliance items
  • help organizing and coordinating company marketing events and trade shows
  • maintaining promotional materials and product brochures
  • help with compiling and formatting of sales presentations and RFPs

  • Proven working experience as Accounting/Office Coordinator
  • Advanced computer skills on MS Office, accounting software and databases
  • Ability to manipulate large amounts of data, multi-task and prioritize work
  • Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations
  • High attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Creative with an ability to suggest and implement improvements
  • Ability to work with all types of people
What is Equus?

Equus Software is a market leading Software Company specializing in Global Mobility Software. We provide award-winning service to our portfolio of high-profile global clients. Our team is known for providing creative software solutions to solve our clients’ complex business problems.

What we can offer?

Variety: As part of our team, you will work in a fast paced and challenging environment where no two days will be the same.

Knowledge: You will be able to take full advantage of being part of a fast-paced, close-knit community and make full use of the knowledge of the Global Equus Team with direct access to everyone from BA to CEO.

Growth: Equus is winning new clients all the time and there is plenty of room for the right candidate to move up the career ladder as the company grows.

Innovation: One day each quarter, we are given free time to innovate. We can create anything we feel would make our jobs or our clients experience better.

Casual: We have a work hard, play hard culture. We dress casually, have regular team outings and enjoy our Fridays!

Salary: We are offering a competitive starting salary plus an excellent benefit package.

Come have FUN and GROW with Us!

This job was originally posted as