Facilities & Compliance Co-ordinator
Our client has a vacancy for a Facilities & Compliance Coordinator to ensure that the company is conducting its business in full compliance with all national and international laws and regulations that pertain to their particular industry, as well as professional standards, accepted business practices and internal in-house standards.
You will be responsible for assisting the enforcement of regulations in all aspects and levels of business as well as provide guidance on compliance matters for ISO and Health and Safety.
Facilities, Compliance, Health & Safety Co-ordination and Administration.Review to identify compliance issues and provide advice or training to colleagues. Implement systems, procedures, and policies; completing projects in support of compliance.
FacilitiesEnsure effective, planned and reactive maintenance of the building fabric and plant for the facilityOwnership of allocated projects from business case to execution including the completion of capital expenditure formsCoordination and review of building securityArrange and oversee the maintenance and repair of the facilities fixtures and fittings along with minor works and liaise with the appropriate department to minimize disruptionManage the tender process for external contractorsEffectively manage relationships with external facilities suppliers such as cleaning contractors and ensure service level agreements are maintainedManage the approved contractor list ensuring that the appropriate checks are made and documentation is available if requestedSwitchboard and Reception Duties as needed - providing reception cover for lunch break, sickness and holidaysCo-ordination of security including the issue of cards for the door access system
Health and SafetyProvide hazard identification, complete risk assessments and manage corrective actions to maintain the management systemInvestigating and following up safety near misses, accidents and incidents, identifying root causes, developing corrective action plans, proposing improvements to safety systemsSubmitting RIDDOR reportsPromote best practice and a 'safe workplace’ culture to all associates Co-ordinate and monitor H&S and compliance Training in regards to First Aid, Fire Wardens, ISO AuditingTo deliver programmes of induction or refresher training using interactive and practical methods i.e. H&S/ manual handling / COSHHMonitor Accidents at work and assist with investigations and reports Maintain the company health and safety legal registerMaintain safe systems of work
Environmental & Energy ManagementEnsure familiarity with the requirements of the ISO standardsEnsure compliance with all Energy and Environmental LegislationManagement and Control of our environmental impacts.Evaluate the efficiency of energy and environmental controls and improve them continuouslyRevise procedures, reports etc. periodically to identify hidden risks or non-conformity issuesInvestigating and following up incidents, identifying root causes, developing corrective action plans, proposing improvements to energy and environmental management systemsMaintain the energy and environmental legal register Carry out internal auditing and take on the role of the Lead auditor To be an active member of the energy and environmental teamCo-operating with colleagues to help achieve our environmental sustainability objectivesCommunicate across the business on progress on the annual objectivesDriving and promoting continuous improvementCarry out environmental inspectionsBudgets Manage allocated department budget spend including the tracking of costs and invoice managementSupport annual budget planning process Business ContinuityTake the lead on the emergency response team for such things as chemical spillages, fire, and flood Support the management in the updating and testing of the Business Continuity plan
Qualifications / Education
NEBOSH General Certificate or equivalent requiredA level / Degree or practical City & Guilds level qualification preferred
Experience of ISO standards preferred
Solid and up to date understanding of Environmental, Health and Safety requirements in a commercial property to support the internal business systems
General Math & Statistical Analysis
Commitment to continuous personal development and keenness to continual learning
Skills & Experience
Experience of working in a fast-paced facilities & manufacturing environment
A professional with high ethical standards
Demonstrable literacy and communication skills
Demonstrable planning and organisational skills
Multi task and prioritise workload
Diligent and willing to see an issue through to resolution.
Analysing Information, Coordination, Administrative Writing Skills
A honed alertness and vigilance to potential breaches in safety or compliance
Actively enforcing mandatory reporting and seeking out weakness
Strong constitution and conviction and the strength to stand by difficult decisions
Willing to take a role model approach in setting the tone for corporate integrity
A positive and proactive attitude and quick to response to requests
Ability to work as part of a team
Ability to make considered decisions and where necessary take emergency action
Experience of auditing
Research & Reporting
Fine eye for detail and accuracy
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
This job was originally posted as www.totaljobs.com/job/75667160