Facilities & Compliance Co-ordinator

Ideal Personnel & Recruitment Solutions Ltd
Milton Keynes
From £24,000 to £30,000 per annum
01 Oct 2017
03 Nov 2017
Contract Type
Full Time

Our client has a vacancy for a Facilities & Compliance Coordinator to ensure that the company is conducting its business in full compliance with all national and international laws and regulations that pertain to their particular industry, as well as professional standards, accepted business practices and internal in-house standards.

You will be responsible for assisting the enforcement of regulations in all aspects and levels of business as well as provide guidance on compliance matters for ISO and Health and Safety.

Facilities, Compliance, Health & Safety Co-ordination and Administration.Review to identify compliance issues and provide advice or training to colleagues. Implement systems, procedures, and policies; completing projects in support of compliance.


Ensure effective, planned and reactive maintenance of the building fabric and plant for the facility

Ownership of allocated projects from business case to execution including the completion of capital expenditure forms

Coordination and review of building security

Arrange and oversee the maintenance and repair of the facilities fixtures and fittings along with minor works and liaise with the appropriate department to minimize disruption

Manage the tender process for external contractors

Effectively manage relationships with external facilities suppliers such as cleaning contractors and ensure service level agreements are maintained

Manage the approved contractor list ensuring that the appropriate checks are made and documentation is available if requested

Switchboard and Reception Duties as needed - providing reception cover for lunch break, sickness and holidays

Co-ordination of security including the issue of cards for the door access system

Health and Safety

Provide hazard identification, complete risk assessments and manage corrective actions to maintain the management system

Investigating and following up safety near misses, accidents and incidents, identifying root causes, developing corrective action plans, proposing improvements to safety systems

Submitting RIDDOR reports

Promote best practice and a 'safe workplace’ culture to all associates

Co-ordinate and monitor H&S and compliance Training in regards to First Aid, Fire Wardens, ISO Auditing

To deliver programmes of induction or refresher training using interactive and practical methods i.e. H&S/ manual handling / COSHH

Monitor Accidents at work and assist with investigations and reports

Maintain the company health and safety legal register

Maintain safe systems of work

Environmental & Energy Management

Ensure familiarity with the requirements of the ISO standards

Ensure compliance with all Energy and Environmental Legislation

Management and Control of our environmental impacts.

Evaluate the efficiency of energy and environmental controls and improve them continuously

Revise procedures, reports etc. periodically to identify hidden risks or non-conformity issues

Investigating and following up incidents, identifying root causes, developing corrective action plans, proposing improvements to energy and environmental management systems

Maintain the energy and environmental legal register

Carry out internal auditing and take on the role of the Lead auditor

To be an active member of the energy and environmental team

Co-operating with colleagues to help achieve our environmental sustainability objectives

Communicate across the business on progress on the annual objectives

Driving and promoting continuous improvement

Carry out environmental inspections


Manage allocated department budget spend including the tracking of costs and invoice management

Support annual budget planning process

Business Continuity

Take the lead on the emergency response team for such things as chemical spillages, fire, and flood

Support the management in the updating and testing of the Business Continuity plan

Qualifications / Education

NEBOSH General Certificate or equivalent required

A level / Degree or practical City & Guilds level qualification preferred

Experience of ISO standards preferred

Solid and up to date understanding of Environmental, Health and Safety requirements in a commercial property to support the internal business systems

General Math & Statistical Analysis

Commitment to continuous personal development and keenness to continual learning

Skills & Experience

Experience of working in a fast-paced facilities & manufacturing environment

A professional with high ethical standards

Demonstrable literacy and communication skills

Demonstrable planning and organisational skills

Multi task and prioritise workload

Diligent and willing to see an issue through to resolution.

Analysing Information, Coordination, Administrative Writing Skills

A honed alertness and vigilance to potential breaches in safety or compliance

Actively enforcing mandatory reporting and seeking out weakness

Strong constitution and conviction and the strength to stand by difficult decisions

Willing to take a role model approach in setting the tone for corporate integrity

A positive and proactive attitude and quick to response to requests

Ability to work as part of a team

Ability to make considered decisions and where necessary take emergency action

Legal Compliance

Experience of auditing

Research & Reporting

Fine eye for detail and accuracy

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

This job was originally posted as www.totaljobs.com/job/75667160