Reed Engineering
£24k - £28k pa + Pension, medical and more
25 Sep 2017
03 Nov 2017
Contract Type
Full Time
We are recruiting for one of the most desired companies to work for. Our client is a Leading Manufacturer, based in Hertfordshire. They are recruiting for a Engineering Project Assistant / Administrator. The duties will be as follows: - General Project office support. - Full involvement in day to day project activities, which involves completing the below on behalf of the project managers (PM's). - Booking of visitors and contractors onto Nova (visitor system) - Managing Medical bookings for visitors and contractors - Dealing with Security Queries as primary point of contact for these queries - Dealing with delivery queries - Scheduling meetings with multiple departments - Booking of meeting rooms - Meeting Minute taking and formal write up thereafter - Hard file production, copying, scanning and shredding - Create Project Folders at the start of all projects. - Raises all Capital Project Team order requests on the Ariba system. - Follow up and ensure orders are raised correctly and in a timely manner on key orders. - Maintain updates of individual Project cost tracking/budget spread sheets when orders are raised and received. - Received all invoice notification by accounts, process these notifications with the individual PM's and confirm that the work should be invoiced and resolve queries prior to approving on behalf of the PM's. - Cross checks the Capex Summary (Monthly Financial update) to all the individual project cost trackers/budgets spread sheets. Resolve any anomalies between these by communication with accounts and the individual project managers. - Assists in producing combined spend forecasts for the Brimsdown department. - Assists in producing capital investment planning documents and compiling of information - Collation of monthly report information for all Capex project report, including those being managed by people from other departments. - Complete all necessary paperwork for New Starters. - Induction of new starters - Induction presentation, overview of procedures and office standards - Work with Capital Projects Department Manager, Project Lead to Develop & monitor team KPI's - Assist in the development, update and improvement of Capital Project Department documents and procedures to improve project delivery. - Create other additional reports on finance or KPI's beyond the monthly report as and when required. - Support the PM's to adhere to financial procedures of ensuring multiple offers / tenders are obtained and adjudicated in a fair and transparent manner. - Interact with Purchasing and Finance departments to assist in efficiently processing orders and invoices. - Maintain good communications with the client and all parties relevant to the project. - Work as an individual or as part of a project team to aid the team in successful project delivery. - Provide support for project team members. - Ensure adherence to policies and requirements. - Develop understanding of Sustainability policy and implement in project office where relevant. Experience required - Experience within Construction or Engineering project administration - Effective verbal and written communication skills - Excellent interpersonal skills and deliver effective interaction with all team member and stakeholders - Experience delivering KPI reporting - Demonstrable IT skills using relevant technical software packages as well as Microsoft Office - Proven track record in office resources management - Ability to work to deadlines - Due to the nauture of the working environment, applicants must be non smokers and be nicotine free for three months. Salary: £24,000 - £28,000 plus pension, medical cash plan, company bonus and onsite gym Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided.
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