Finance Manager

Red Recruitment
Cardiff (Caerdydd)
£32000 - £37000 per annum
30 Sep 2017
03 Nov 2017
Contract Type
Full Time

Main Duties and Responsibilities

  • To supervise and ensure effective management of the day to day finances of the organisation.
  • To continually review and develop financial systems and procedures.
  • To contribute to the strategic development of the organisation.
  • To provide support, supervision and development opportunities to members of the Finance Team.

Key Tasks

  • Line manage the members of the Finance team and ensuring they meet the standard required to undertake their roles
  • To manage the day to day cash flow and bank balances
  • To prepare quarterly accruals and prepayments
  • To produce monthly and quarterly management accounts
  • To oversee the accurate inputting of all general ledger entries (cash book, sales, purchase ledger); general ledger reconciliations
  • To oversee and authorise payment runs
  • To oversee organisation's Direct Debit and Standing Order payments being collected accurately and timely
  • To supervise bank reconciliations
  • To check payroll journals entries for accuracy
  • To set up invoice schedules for Finance team to use
  • To oversee the maintenance of an accurate debtors list and liaise with funders and customers to ensure all income is received.
  • To oversee process of housing benefit payments being entered by Finance team, helping the team with resolving queries; reconciling housing benefits database and claiming rent voids on quarterly basis
  • To keep housing benefit reserves spreadsheet up to date and arrange transfers as necessary
  • To oversee process of signatures being updated on timely basis for approximately 300 bank accounts
  • To oversee use of organisation's credit cards
  • To ensure BACS payments and bank account transfers are completed efficiently and effectively on behalf of the organisation
  • To prepare quarterly VAT returns and other obligatory returns
  • To prepare monthly income and expenditure reports (including reports for the funders), providing comparisons with budgets.
  • To maintain fixed assets register and calculate depreciation
  • To prepare monthly averaging calculations for Payroll department
  • To assist CEO in projecting wages increases and forecasting financial impact on organisation
  • Oversee the use of the Information Technology accounting software.
  • Ensure that archiving and record keeping is maintained effectively

Finance Systems

  • To provide Senior Management with monthly profit and loss reports that provides accurate comparison to budgets.
  • In conjunction with the Chief Executive, manage the organisations short term financial investments to maximise income.
  • Report the current and forecast financial position of the organisation to ensure working capital is effectively managed.
  • Provide clear, timely and accurate information and advice to the Trustees to enable proper consideration of business
  • To update financial information relating to finance and ensure it is appropriately circulated.
  • To assist in the development of accurate scheme, projects and central support budgets.
  • Oversee the purchase invoices and payment of creditors and ensure a purchase order system is operating effectively.
  • Liaise with the auditors and ensure they are provided with the information they require

Strategic development of the organisation

  • Report in to the Senior Management Team on all finance related issues and also the Board of Management as and when required.
  • Work jointly with the Chief Executive to ensure that the finance systems operate in a way, which supports managers and other appropriate staff.
  • Promote and develop a positive and inclusive organisational culture, effective staff management and development and operate within a learning environment.
  • Work with auditors to maintain and develop financial procedures and practices and good accounting standards.
  • To be present and actively take part in the development of the Finance team.
  • Work with all parts of the organisation to ensure joint policy development and best practice.

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