EA Mayfair Architects

Recruiter
Aldrich & Co Limited
Location
London (Greater)
Salary
£40,000 + bonus + benefits
Posted
04 Oct 2017
Closes
02 Nov 2017
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
An excellent opportunity for an EA to support 2 directors in a leading property company. The focus will be on using your exceptional organisational skills and experience of MS Office is essential. The projects are exceptionally high profile and cutting edge and the firm is a global enterprise with a superb reputation.

The team spend a great deal of time out of the office and on site so requires a PA with superb organisational skills and the confidence to manage their email inbox. They are looking for personal qualities and as a priority someone with a positive attitude who is willing to take on additional ad hoc projects as well as superb organisation and people skills. A friendly and outgoing nature and a team spirit - with excellent time management is essential so that attention can be dedicated to those days when the team are at large.

Responsibilities

- Organising meetings and maintaining busy diaries
- Booking meetings rooms and equipment where required
- Arranging travel, accommodation and restaurants where needed
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Liaising with internal and external teams
- Producing documents, reports and presentations
- Managing paper and electronic filing
- Monitor and organise their email inboxes and project management tools
- Carrying out specific projects and research
- Co-ordinating events and hospitality
- Processing expenses
- Managing the CRM
- Ensuring the team feel connected to the office whilst they are at large

Requirements

- Proven work experience as a personal assistant
- Positive and can-do attitude
- Friendly personality
- Willingness to carry out any task whether large or small
- Knowledge of office management systems and procedures
- Outstanding organisational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Initiative to take on ad hoc tasks

Working hours

Monday to Friday, 8.30 am - 5.30 pm. It may be necessary to work overtime during peak times and when deadlines are close. Superb benefits.