Finance Assistant - Bridgwater

04 Oct 2017
02 Nov 2017
Contract Type
Full Time
Would you like to work for the Which Retailer of the Year 2016 and 2017?

Toolstation is one of Britain's fastest growing suppliers of tools, accessories and building supplies to the trade, home improvers and self-builders. With a multi-channel offering, Toolstation customers can buy online, through a dedicated UK call centre, via a mobile website or at one of 280 branches across the UK. Toolstation are currently opening 3-4 branches a month.

We are currently looking for a Finance Assistant to join our busy Finance Team!

Key responsibilities of the role:

Sales Ledger
* Daily reconciliation of sales data from allocated shops and resolve discrepancies
* Process chargebacks and maintain chargeback and fraud register

Cashbook (Payments)
* Import and allocate cashbook payments on a daily basis
* Investigate all unallocated payments and communicate with the relevant members of the team in order to resolve the query, and follow up on a regular basis

Purchase Ledger
* Process all property related invoices to ensure timely payments
* Maintain and update property spreadsheet with new stores and keep track of changes to landlords
* Chase VAT receipts for proforma invoices
* Complete requests for standing orders for rent for new stores
* Complete direct debit mandates for business rates for new stores
* Identify queries and liaise with councils/landlords for resolution
* Process all utilities related invoices to ensure timely payments
* Identify and log credit balances and contact utilities providers for refunds
* Complete all new supplier and amendment forms

Holiday Cover
* Assist with Finance Assistant duties when team members are on annual leave

Other Duties
* Run webcom reports when requested by colleagues
* Answer incoming telephone calls including overflow calls from the Head Office line
* Ensure that Internal Financial Controls (IFC's) are followed
* Comply with company policies as set out in the company handbook
* Carry out daily health and safety housekeeping checks, as per rota
* Any other duties as reasonably requested

This list is not exhaustive and other duties assigned will form part of the role.

Key Capabilities of the Role

* Able to work in a team and build strong relationships with colleagues
* Maintain regular communication with the Accounts Payable Supervisor and Finance Team Manager
* Have an excellent telephone manner and able to have a firm, but professional approach
* Have good written communications skills
* Demonstrate excellent organisation and administrative skills
* Able to plan, prioritise and meet deadlines
* Able to use own initiative and have a proactive approach
* Is adaptable to the changing requirements of a growing business

Other Requirements

* 1-2 years' experience of working in a Finance department
* Intermediate knowledge of Microsoft Excel - able to create spreadsheets, use formulas and functions such as v lookups, conditional formatting, text to columns, pivot tables etc.

* Experience using Sage X3
* AAT Qualified

This role is a full time position, working 40 hours per week, Monday to Friday with a 1-hour lunch break
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