Marketing Administrator

Avenue Scotland Limited
£18k - £21k pa + DOE
04 Oct 2017
02 Nov 2017
Contract Type
Full Time
Avenue Scotland is working in partnership with our Glenrothes client to recruit a Marketing Administrator to join their team. The role To provide administrative support to the European marketing team in the delivery of the marketing strategy and execution of the marketing plan. Provide administrative support to the Marketing Manager and Marketing Executive, be responsible for the administrative function within the team. Manage the marketing inbox, respond directly, or forward emails to relevant contact. To manage the Business Partner Programme, draft agreements, update CRM accounts, create and supply certificates to approved partners. Set up suppliers on the system, create POs, book in POs, forward invoices to finance, update marketing spend spreadsheet, and raise manual credits/POs for all regional events. Collect printer quotes, organise print runs, alert our third-party warehouse with delivery details. Obtain translations quotes, transfer files to translators, send translations to our internal teams for approval, coordinate graphic design work, whilst maintaining version control. Coordinate shipments from Glenrothes to our third-party warehouse, complete transport requests, send promotional items to our regional offices, event locations etc. Responsible for individual catalogue requests via the website, manage customs/import queries. Circulate documents for review, consolidate and type all comments in a PDF document. Manage mailing lists, remove unsubscribes from email campaigns, compile contacts from events and format into an excel template, and upload mailing lists into Mailchimp. Keeping track of all promotional merchandise and stock quantities for the marketing team. To assist at internal events and provide support to the Marketing Manager. Save files on the marketing drive in relevant folders. Create new contacts on the CRM database from web registrations list. Organise and execute customer visits for our sales team for important Brand-Rex customers. Marketing qualification desirable/interest in Marketing. Experience Able to work in a fast-paced European marketing team, juggling multiple projects and deadlines. Administrator background/experience required. Experience in marketing would be an advantage. Skills Excellent administrative skills. Strong MS Office, good Excel skills. Good oral and written communication skills. Can demonstrate the ability to prioritise, multitask whilst retaining attention to detail and accuracy. Self-motivated and flexible when working to deadlines. Friendly and hard working. For information or to apply, call Maggie on ************
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