Project Finance Assistant

25 Sep 2017
03 Nov 2017
Contract Type
Full Time
Job Summary Reporting to the Project Finance Supervisor the Project Finance Assistant should have a flexible attitude to meet the demands of the business at key dates in the financial calendar. Responsible for providing project financial support to the business including Project Managers, Project Directors and the Financial Teams. A key aspect of the role will be to develop positive working relationships with the Project Managers and Project Directors gaining a sound knowledge of the business systems and providing high level proactive support. The success of this position will be measured by the completion of accurate monthly, weekly project accounting tasks to agreed deadlines. Your Role Finance plays an important role in delivering support to the business and the implementation of controls and procedures and the diversity of WYG is reflected in this role with the main responsibilities including; - Work will be focused towards the achievement of specific objectives and the completion of daily, weekly and/or monthly tasks. - Ensuring that all month end processes are completed correctly to agreed deadlines. - Working with the set procedures to ensure that all project accounting routines are adhered to in line with CDOP, standard reporting and the finance manual. - To promote a uniform approach for project accounting across the discipline(s) and wider UK region. - Liaising and supporting client services in connection with client set up and project set up issues. - Processing of all incoming emails from the business into the shared inbox and taking appropriate action. - Generate and issue the monthly Earnings/FFE reports to Project Directors/Managers. Follow up and chase the return of these reports, then upload into WYG Officebase system for month end reporting whilst adhering to strict deadlines. - Reviewing Earnings/FFE reports with Project Directors/Managers, working with them to ensure a high accuracy of earning recognition and that the process is accurately completed to agreed deadlines - Processing fee amendments at critical times of the month end cycle to expedite the uploading of earnings into the WYG Officebase system and adhere to strict deadlines for revenue reporting. - Supporting the Discipline Invoice Assistant with contacting Project Directors and/or Project Managers in line with the - WIP schedules / WIP module to expedite the issuing of invoices to clients. - Escalate problematic WIP balances to the team supervisor and/or senior staff. - Handling all Officebase purchase ledger/workflow requests, to verify project coding and correct project set-up. Will need to liaise with client services on set-up issues. - Input of data to the WYG Officebase system and assisting with the maintenance and review of project financial information, ensuring the accuracy and integrity of records. This includes a proactive approach to "housekeeping" and ongoing data cleansing. - Responsible for ensuring that own workload is thoroughly managed and handling all emails/calls in a timely manner, meeting necessary deadlines. Promptly highlighting any issues to the team supervisor. - Running of ad hoc reports, as may be requested and reviewing such information prior to its submission. - Attendance of various meetings and training sessions as and when required. - Other ad hoc duties as deemed necessary to support the business. About You In order to be considered for the post, candidates should have the following; - Previous experience of operating in a comparable role and one with similar demands and challenges. - An understanding of finance, in particular project finances would be advantageous. - Ability to understand, discuss and challenge commercial issues. - Good communication skills and the ability to communicate at all levels, both internally and externally. - Ability to work to strict deadlines and remain calm under pressure. - High level of accuracy and speed required. - Good organisational skills. - Self-motivated and driven but with the ability to work as part of a larger team. - Must have a flexible approach and attitude to meet the peak demands of the business. - Ability to operate in a professional manner at all times, and in line with business practice and policy. - Computer literate with a sound working knowledge of relevant software packages, notably Microsoft Excel (look-up's and pivot tables). - Relevant accounting qualifications would be beneficial. About WYG WYG is an award-winning professional services firm operating from more than 50 locations across the UK, Europe, Africa, Asia and the Middle East. We are driven by client service and underpinned by technical excellence. We help our clients create value, protect value, and manage risk. We are the partner of choice for organisations operating in complex or challenging environments. We serve our clients through three interconnected business streams: - WYG Advisory is a proactive management consultancy designed to help identify opportunities for our clients, support their decision-making processes and deliver effective programmes. - WYG Consulting assembles specialist teams to offer high value services to the markets in which we operate. - WYG International Development works to optimise the value and impact of donor funded projects in collaboration with our partners and other stakeholders. It aims to improve socio-economic stability, enhance infrastructure and unlock the potential for sustainable development. WYG plc's shares are traded on AIM, a market operated by the London Stock Exchange. Rewards In return for your dedication, you'll enjoy a quality total remuneration package, including contributory pension, health cover and flexible working options. Pick and choose your perfect blend from advantages including childcare and retail vouchers, travel insurance and variable holiday. You'll also benefit from great training and development, with support to achieve your career goals.
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