Registrations & Qualifications Coordinator - Fixed Term

£15000 per annum
13 Sep 2017
11 Oct 2017
Recruitment Genius Ltd
Public Sector
Job Level
Contract Type
Part Time
This international membership organisation promotes and advances civil engineering around the world. This is a qualifying body, a centre for the exchange of specialist knowledge, and a provider of resources to encourage innovation and excellence in the profession worldwide.

The role

The Registrations & Qualifications Coordinator will provide administrative support to the Service Delivery Team on a part time (21.75 hours per week) fixed term (12 months) basis. The role will involve coordinating the delivery of, a range of their Registers and qualifications including;
- Dispute Resolution Registers
- NEC Professionals registers
- Reservoirs register
- Law and Contract Management Qualification
In order to grow their services to industry and deliver internal efficiency.

Duties and responsibilities
- To coordinate the day-to-day running of the their Registrations and qualifications ensuring that the needs of customers are met to a high standard and that expectations are managed
- Liaise with their registered members and Law and Contract Management Qualification candidates
- Ensure revenue is collected for their Registers, qualifications and appointments of adjudicators and arbitrators to settle commercial disputes. Income accountabilities for room bookings /stationery orders
- Compile, check and assign panel applications, prepare supporting documentation and compile assessment forms for each application, ensuring that the assessment process is sufficiently robust
- Arrange assessment interviews for panel applicants
- Inform DEFRA of panel recommendations
- Manage administration for meetings, organising venues, preparing minutes
- Engage with committee members and applicants to ensure that the application and appointment processes for the Reservoir panels are managed effectively
- Review committee processes in order to identify areas for improvement
- Process member expenses claims/invoices
- Monitor committee expenses and internal room hire usage

What are they looking for?
The ideal candidate will be able to understand legislation and procedural documents, this is integral to the position along with recognising the roles that professional bodies and trade associations play. Experience of delivering a service to a customer is needed as well as working with finance systems and managing processes. Communication is vital as the post holder will be required to liaise with senior level figures in industry and government; confidence is needed in these situations that sometimes could be contentious.

Please note: Due to the requirements of the position, the successful candidate will need to work on Fridays as part of the part time working arrangements.

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