Accounts Assistant

13 Sep 2017
11 Oct 2017
Recruitment Genius Ltd
Public Sector
Contract Type
Part Time
This award winning health & communications agency has a vacancy for a permanent, flexible part-time (2 days per week) experienced Accounts Assistant.

You would be joining a successful and fun team as they continue to create a new and exciting agency

This is a key role supporting the Head of Finance in providing value added Financial and administrative services primarily through accurate bookkeeping, managing a financial timetable, supporting client finances, running reports and supporting the control environment

Key responsibilities and tasks
Purchase Ledger
- Processing purchase invoices
- Checking that all expected invoices have been received
- Collect receipts and ensure they are accurately coded and input on Sage and Excel trackers
- Maintain orderly records of expenses and purchases
- Prepare the monthly supplier payment run ensuring payments are authorized in line with payment limits, flag up urgent/ad-hoc payments
- Process team personal expense claims
- Company credit card reconciliation
- Prepare petty cash reconciliation
- Supplier account reconciliation
- Handle payment queries from their team and suppliers

Sales Ledger
- Raise invoices in line with client requirements/contracts and record accurately in Sage and Excel
- Maintain a summary of detailed client billing requirements
- Maintain a log of live client Purchase Orders
- Keep an up-to-date register of all sales invoices
- Prepare EC Sales submission for HMRC
- Booking remittances, following-up on sales invoices that have exceeded terms, helping to resolve issues and reducing debtor days

Monthly timetable
- Draft the monthly financial timetable
- Circulate and manage timetable ahead of month-end ensuring deadlines are met and results are available promptly

Cost management
- Ensure all costs are coded correctly and recorded on Sage and the appropriate trackers
- Ensuring client costs are recharged where possible

Other ad hoc duties including office support as and when required

Essential skills and attributes

You will
- Enjoy the challenges and rewards of working in a small but rapidly growing agency environment
- Have worked for at least 3 years in an accounting environment and have experience of sales and purchase ledger from beginning to end
- Work quickly and efficiently, and have very strong attention to detail
- Have a sound grasp of accounting principles
- Be comfortable using Sage Line 50 quickly and accurately
- Be comfortable using Excel to an intermediate level
- Understand the month-end process and be confident, calm and organised in juggling and managing priorities and deadlines for yourself and for others, ensuring deadlines are met
- Will demonstrate and support the values of the agency through collaboration, communication, and inspiring confidence
- Have a flexible approach and be willing to support on office tasks when required
- Be eligible to work in the UK
- Have strong written and verbal communications skills, in English
- Be able to work from the agency office in Farringdon

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