Office Coordinator

£28188 per annum
08 Sep 2017
06 Oct 2017
Recruitment Genius Ltd
Public Sector
Job Level
Contract Type
Full Time
This UK based international development consulting company is looking to recruit an Office Coordinator to enable Corporate Business Services to provide efficient and reliable support to the wider team by ensuring the smooth day to day running of the office and supporting the HR function.

Contract: 6 months Maternity Cover (to Mar 18)
Remuneration: £28,188
Reports: Corporate Business Services Manager
Start Date: ASAP

Main Duties and responsibilities

Office Management

- Maintenance of the office communal areas and meeting rooms; Also, responsible for meeting room diary and the company e-calendar.
- Responsible for coordinating office security, maintenance issues, mail, couriers, cleaning, catering facilities, waste disposal and recycling.
- Responsible for maintaining and ordering office and kitchen supplies
- Responsible for office systems including IT, office equipment and communications.
- Responsible for assigning desks and lockers to employees in coordination with senior management; setting work stations; providing oversight on health and safety standards, fire risk assessments checks plus regular testing for electrical equipment and safety devices.

HR Administration

- Maintain HR function using EMPLOYWISE software and assist with implementing additional modules as and when required.
- Assisting with the recruitment process as and when required.
- Managing the on-boarding process for new starters and off-boarding process for leavers.
- Maintaining HR materials including the Staff Handbook and HR procedures and ensure materials are in line with relevant policies and legislation.
- Supporting the appraisal process which takes place on a 6 monthly and yearly basis.
- Ensure records for leave and other absences are accurate and up to date.
- Maintaining personnel records.
- Maintain the Resource planning tool; Provide the COO with statistics reports as and when required
- Maintaining Health and Safety Requirements across the team

Logistics and Duty of Care

- Arranging visas, booking flights and accommodation for projects and business development travel.
- Maintenance of Duty of Care records.

Person specification


- Must be organised, pro-active and confident with the ability to work under pressure and meet strict deadlines.
- Self-starter with a can-do attitude who has the ability to plan, prioritise and manage their own workload effectively with limited supervision.
- Must enjoy working as part of a team.
- Strong interpersonal skills
- Good Standard of Education
- Must be a fast learner who is able to adapt to changing priorities.
- Excellent standard of written and spoken English.
- Excellent MS office skills (e.g. Word and excel)
- Eligible to live and work in the UK


- Experience of working within a consultancy environment.
- Experience in travel coordination.

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