12 Month FTC: PA to IT Director at Magic Circle Law Firm: to £40,000

Larbey Evans
£35000 - £40000/annum Up to £40,000 + Superb Benefits
23 Jul 2017
22 Aug 2017
Contract Type
Full Time
An award winning Magic Circle Law Firm is looking to hire a new PA/Administrator to join the IT Team, supporting the Director and a team of Managers on an initial 12 month FTC. Responsibilities will include providing day-to-day administration support to the senior members of the team, prepare agendas, reports, spreadsheets and emails as requested, updating and maintain actions/key decision logs, manage calendars to ensure each entry is as complete as possible, virtual filing, arranging meetings, including meeting rooms, AV, videoconferences, audio conferences and Webex meetings, provide guidance to staff/contractors on the use of the firms online travel booking systems for flights, hotels, and taxis. Other responsibilities will include taking ownership and accountability for a variety of IT specific management activities shared between IT admin staff including on-boarding process for IT permanent and contract staff, maintenance and distribution lists, adjustments to floorplan/workspace requirements, monitoring and maintaining micro-sites, preparation for the weekly availability chart, verification of monthly travel reports, scheduling and reporting on external training for IT staff and the coordination of annual compliance surveys for staff. Candidates must have previous secretarial within a professional services environment, preferably a law firm and must demonstrate an interest in IT and Technology. Candidates need to have strong working knowledge of the Microsoft Office Packages and they must have excellent written and communication skills. Standard hours are 9.30am – 5.30pm