Assistant Buyer

1 day left

£8.01 - £8.97/hour
23 Jul 2017
22 Aug 2017
Contract Type
Full Time
Communication and Working Relationships

* Effective working relationships to be made with colleagues and managers within the Procurement Department.

* To communicate with and assist all staff who are customers of the Procurement department in a courteous, professional and friendly manner to deliver the high standards of service required.

* To be polite and helpful to all patients and visitors encountered in the execution of the duties.

Knowledge, Training and Experience

The postholder will be expected to develop and demonstrate:

* Detailed product and brand/supplier knowledge across a wide range of goods used by the trust and the community.

* Detailed knowledge of e-procurement systems and procedures.

* An understanding of all relevant Trust policies, including standing financial instructions, financial thresholds for competition and departmental procedures.

* Good negotiating and communication skills.

* Excellent keyboard skills with a high degree of accuracy.

* Proficiency in the various procurement computer systems.

* A very flexible approach to the job

Planning, Organising and Main Duties

Responsible for organising own day to day activities to ensure that agreed targets are met. This will involve the following:

* Evaluating and delivering the best value procurement process for acquisitions . (internal stakeholders) and (external stakeholders) by use of frameworks and commitment discounts for a range of good and services. Identifying compliant routes to market in line with the EU Regulations and Trusts internal SFI's.

* Build-up of product knowledge from the supplier base and introduce alternative products to internal and external stakeholders as opportunities to save money.

* Responsible for assisting with quotation exercises and cost analysis for the purchase of goods and services for both internal and external stakeholders.

* Liaise with the Trusts preferred Procurement Hub and suppliers to ensure that the best pricing has been secured.

* Provide reports and other data to members of the procurement team to assist in the identification of items to be considered for standardisation of products or to identify implementation of such agreed changes.

* Produce management reports from the procurement purchasing systems. Schedule and analyse the data to provide internal stakeholders with statistics for developing and monitoring spend and stock-holding level and future product switching and savings opportunities.

* Maintain and rationalise the catalogue base ensuring they are kept up to date and liaise with the procurement team internally and externally to ensure that only standardised products are ordered.

* Deal with reported discrepancies, shortages, returns for internal and external stakeholders in a proactive but diplomatic manner, using product knowledge and user demand knowledge to resolve the problems by identifying and agreeing substitutes with ward and department managers, replacement stock or alternative temporary sources of supply. Negotiate and expedite deliveries and ensure discrepancy records are maintained.

* Liaise with internal and external stakeholders, Suppliers, Stores and the Trust's transport/ portering service in connection with any delays in deliveries or delays in internal distribution, 'troubleshoot' and resolve problems where possible. Escalate problems to a senior level if required.

* Operate within the Trust Policies and Procedures and display a high standard of professional conduct with stakeholders and suppliers. Be proactive in dealing with enquiries, particularly during ward visits where you will be the Procurement 'ambassador'. Decisions will have to be taken 'on the spot' to ensure continuity of supply to the wards. Report any problems or difficulties that cannot be resolved immediately.

* Assist and support the other members of the Procurement team in ensuring customer satisfaction with the service.

* Provide cover for other members of the Procurement team (such as annual leave/sickness) as and when required.

* Assist the Procurement Department in the implementation of any new ordering system that may be adopted.

* Filing, photocopying and other routine administrative tasks as required.

* On occasion, this role may involve cross site working or travel to other or external organisations for training or work purposes.

* Any other duties within the general scope of the post and appropriate to the grading. Change of duties will be discussed with the post holder before implementation.

* The contents of this post will be reviewed with the post holder in the light of future development of the Procurement Assistant role.

Analysis and Data Management

* Having a good level of keyboard skills and able to use Microsoft Office applications, email, web browser and various other IT bases systems

* To ensure that departmental procedures are followed and quality standards are measured and recorded as directed

Human Resources Management

* Contribute to the development and implementation of the department's policies and procedures.

* Processing carried out on mainly computerised systems.

* The post holder will be expected to act with minimal supervision.

* Assist with the training of less experienced Procurement staff.

Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer