Payroll Officer

Page Personnel Finance
Dartford, Kent
22 Jul 2017
21 Aug 2017
Contract Type
Full Time

Payroll Officer - Dartford - Accountancy and Finance - Commerce and Industry

Client Details

The Payroll Officer will be responsible for ensuring a professional payroll service is provided for the organisation and its subsidiaries in a timely and cost effective manner meeting its statutory responsibilities.


  • Specific Responsibilities

  • Maintain all necessary payroll records for both computerised and manual systems, producing reports for the payroll department and checking reports for Senior Department Managers.

  • Responsible for processing all changes to payroll records including starters, leavers, tax codes, and others statutory deductions i.e. Student Loans.

  • Responsible for dealing with all general payroll, pension and benefit queries in a timely manner.

  • Managing statutory returns and payments to external agencies.

  • Manage and maintain the recording and payment of all expenses claims paid via the payroll system.

  • Manage timely and accurate tax year reconciliations.

  • Undertake reconciliation and input of all monthly pension payments to the LGPS & TPA pension provider in a timely manner.

  • Calculate process and report on claims for hourly-paid work including overtime and additional hours into payroll system to ensure accurate and timely payment of staff.

  • Provide payroll advice and guidance, communicating effectively and professionally to all staff and external agencies.

  • Responsible for maintaining the payroll system (iTrent), implementing upgrades to payroll software as appropriate and ensuring that sufficient testing is carried out before use.

  • Establish and maintain appropriate quality standards andprocedures to ensure that all information and transactions are verified in line with audit and statutory requirements.

  • Prepare payroll data in a format suitable for transfer to the financial system, working with the Finance Manager and Management Accountant to ensure timely and accurate payment of staff and external agencies and reconciliation of payments against budgets and forecasts.

  • Create BACS schedule and upload onto Lloyds Link to ensure all staff are paid correct and on time.

  • Assist in the implementation of any projects as part of the department's continuous improvement policy.

  • Maintain the LGPS & TPA pension records for starters/leavers & changes.

  • Reconcile all year end reports i.e. LGPS & TPA and submit to relevant bodies at the appropriate year end dates.

  • Undertake manual calculations accurately, as necessary.

  • Reconcile RTI submissions with payroll reports for HMRC filing.

  • Process leavers and produce P45's with relevant documents.

  • Process manual deductions, i.e. Childcare Vouchers.

  • Implement Auto-Enrolment in-line with legislation.

  • Act as a key contact for Auditors for all payroll matters.

  • Keep up to date with any legislative pay related and pension changes that would affect the payroll and/or payroll processes and report recommendations for changes to management as required.

  • Any other reasonable duties as directed by line management.


  • Prepared to work in a sole charge position with limited support.
  • Customer focused, through a "can do" attitude.
  • Consistent and reliable.
  • Has a collaborative, supportive and tolerant approach.
  • Reflective, and embraces new initiatives in order to improve performance

Job Offer

  • A competitive salary and excellent benefits.
  • 25 days annual leave plus bank holidays.