Document Controller

Options Resourcing Ltd
£25000 - £26000/annum
22 Jul 2017
21 Aug 2017
Contract Type
Full Time
Document Controller
My client are looking for an office based Document Controller to support the business in its use of Viewpoint For Projects. You will be a super-user for Viewpoint, and will help to implement Viewpoint For Projects in the team, alongside the usual duties of a Document Controller.
The document controller is responsible for the construction project's documents. i.e. drawings and related documents i.e. specifications. This post involves co-ordinating with the different disciplines and its design team and ensuring that documents are kept in the right location and are accessible to all relevant internal and external personnel. This role often involves working to deadlines and ensuring that all personnel within the company and its designers or Sub-Contractors are following the same procedures with regards to document control.
In ensuring that documents are in the right location, they are categorised according to the type of document with the help of the document controller. This involves checking and approving documents as they are filed and liaising with internal and external disciplines to ensure that documents contain correct and understandable information regards their categorisation.
Some core areas of responsibility are
* Develop and implement processes related to document control utilising
* Viewpoint For Projects.
* Working with project teams in order to implement systems of control at Pre-Contract and Post-Contract stages.
* Manage the process of distribution of drawings and related documents to sites.
* Set up and manage new projects on Viewpoint For Projects
* Create and maintain a filing system that supports efficient information management. Giving support too design managers in the creation of work packages.
* Manage and control the drawings between project teams ensuring that the latest revisions are administered promptly
* Liaise with designers and the project team
* Maintain and develop the document control process Give training to members of staff and outside agencies when necessary.
* Additional responsibilities are recording holidays for construction team in outlook and helping other members of the team if necessary.
The applicant is expected to have excellent organisational skills and to be familiar with effective filing and Viewpoint For Projects. They must have the ability to monitor and evaluate systems and to look for improvements. They must be able to write practice guides and give training to others.
Good communication skills are important to be able to co-ordinate the organisation's different objectives.
Behaviours, competencies and experience
* Previous experience as a document controller using Viewpoint For Projects.
* Meticulous attention to detail
* Exceptional organisational skills
* Good written and spoken communication and interpersonal skills
* Excellent IT skills
* Flexible and proactive