Pertemps - Birmingham Commercial
21 Jul 2017
20 Aug 2017
Contract Type
Full Time
We are currently recruiting for a temporary Ban Reconciliation Officer to work within a Higher Education organisation.

The post-holder is responsible for reconciling the University's income bank accounts, analysing and accurately processing all transactions within a restricted timescale, which is fundamental to cash flow, VAT returns, credit control and the production of the University's annual published accounts.

The role includes other reconciliation duties such as the banking of income and subsidiary accounts as well as the processing and disbursement of US student loans.

Produce management reports and resolve matters arising from University departments, students and other customers.

Bank Processing:
Identify and post all income received on the University's bank accounts promptly, thus ensuring that the financial accounts accurately reflect the University's cash position, which in turn enables decisions to be made on reinvestment of this income.

Manage foreign income, converting and posting transactions in accordance with University policy.

Responsible for assessing those entries that need to be placed in the suspense account, when all possible routes used to identify the payment have been exhausted, in accordance with the Income procedures.

To action web refunds upon receipt of authorised refund forms; using third party systems such as the Online Shop or merchant service sites.

To act as a point of contact for the University Departments regarding funds received directly into the University's income account, giving advice on direct payments when required.

Cash Related Activities
Accept cash payments in a face-to-face environment.

Prepare and send cash and cheque income for banking.

Process Inter Account Transfers, using the LloydsLink system.

Prepare bulk cash transfers for cash orders, monitoring the bank account to ensure this is not overdrawn.

Prepare petty cash floats for University departments; requesting specific monies from the University bank.

Income Suspense Accounts
Manage and monitor the income suspense accounts, accurately identifying and posting transactions; using all data provided to recognise senders, liaising with internal colleagues and external contacts as required.

Produce monthly reports and yearly write off proposals.

US Student Loans
Collate and maintain student bank account information, creating beneficiary accounts with Western Union.

Apply a payment plan to the student account to show the balance expected, removing credit control processes where applicable.

Processing draw down requests from the Funding, Graduation and Awards team (FGA), requesting funds from the US governments G5 system (where applicable) and processing disbursements via Western Union.

Ensure adequate audit trail exists between requested amount from FGA and amounts processed.

Adaptable and quick to gain a thorough knowledge of the University's core computer systems.

Understand financial regulations in relation to all forms of income received into the University.

Understand the University's credit management and refund policy and procedures.

Knowledge of Microsoft Access, Excel and Word applications is an advantage.

Knowledge and understanding of PCI DSS is desirable.

Basic VAT knowledge is desirable.

Be highly literate, numerate, accurate and analytical.

High degree of computer literacy and able to understand and learn new systems quickly.

Excellent communication skills, both written and verbal, tact, discretion and patience are essential.

Good interpersonal, negotiation and influencing skills.

Excellent organisation skills and ability to work on a number of different processes at the same time.

Ability to prioritise own workloads and work under pressure to meet targets.

Be adaptable in approach to work, including a commitment to work flexible hours to give the best customer service.

If you are interested in this role please apply