Purchasing Assistant / Administrator

Morson International
21 Jul 2017
20 Aug 2017
Contract Type
Full Time
Purchasing Assistant - Leeds based. Responsibilities:To Comply with all Purchasing processes in an efficient, effective manner and in accordance with agreed SLAs - this involves ensuring compliance to quality management system (QMS) and control measures to ensure correct outputs are achieved while maintaining strong relationships with internal and external customers. Contributing to any improvements and changes as may be necessary Meet cyclical financial deadlines - this involves awareness of month end & year procedures to ensure all costs are posted to ledgers at month end. Act as point of expertise and best practice, assisting colleagues in following Canal & River Trust's processes and procedures, providing training as required. The job holder must demonstrate excellent communication skills to convey the importance of our procedures. They are also expected to exercise a level of discretion in deciding how to apply the procedures in different circumstances. Collate, analyse and present financial and business reports To provide managers with up to date and relevant information to managers to make business decisions. Ensuring that financial transaction data prepared for senior management authorisation is correct to minimise delays in authorisation and payment. Supplier spend reports . Job holder must have skills to input accurate data to assist in information management and reporting ability. Comply with Canal & River Trust's Health & Safety policy and defined standards. *Use Canal & River Trust internal systems including SAP to set up
regular payments to suppliers. Using Canal & River Trust systems, primarily SAP, input accurate data to assist in information management and reporting ability.
Resolve queries from customers and suppliers to ensure that payments to suppliers are not unnecessarily delayed.
Undertake administrative duties which include: basic data entry, handling telephone calls, assist with general administrative duties, produce correspondence, reports and deal with queries.
Support other Shared Service Centre and Finance colleagues by sharing knowledge and skills on correct processes to ensure compliance can be achieved.
Be aware of and comply with service level agreements.
Monitor and review progress of SAP transactions. Investigate any transactions that have not progressed and highlight with appropriate business units and central functions.
Using SAP raise purchase orders as directed, for supply of goods.
Purchasing systems and procedures. Qualifications:
You will be highly numerate
Experience using SAP to raise shopping carts
& create purchase orders as directed
Experience in using & applying Purchasing systems and procedures.
Experience in SAP - particularly within the Purchasing (MM) SRM.
Proficient in the use of Microsoft Office - particularly capable in use of Word, Excel.
Have strong demonstrable communication skills.
Proven experience in purchasing or buying role.
Experience of operating to a certified quality management system - ISO 9001 or equivalent. An ability to understand and implement organisational policies, experience with SharePoint, desire to learn & grow