Accounts Assistant

The Good Care Group London Ltd
South East London, London
21 Jul 2017
20 Aug 2017
Contract Type
Full Time

The Good Care Group is an award-winning home care company providing live-in care to clients across Scotland and England that enables them to stay in the comfort and familiarity of their own home. We are experts at providing specialist care of conditions, including dementia, Parkinson’s, MS, stroke, cancer and palliative care.

We are now seeking an Accounts Assistant who will report to the Financial Controller, based at TGCG’s Head Office in Waterloo. The Accounts Assistant will be responsible for processing high volume invoices, payment runs, payroll submissions, reconciliations and undertaking a wide variety of accounting responsibilities.

Duties and responsibilities

Accounts Payable

  • Entering supplier invoices
  • Dealing with supplier query
  • Preparing daily and weekly payment runs as well as ad hoc payments
  • Ensuring all items payments are approved as per the company authorisation policy
  • Administering company credit cards
  • Manage company petty cash
  • Processing & payment of HO expenses and backup capability for carer expenses
  • Mobile / landline expense control and analysis
  • Posting carer expenses and supporting with the payment


  • Preparation of carer payroll information and submission to external payroll bureau (c. 675 Employees - daily rates)
  • Liaising with HR and scheduling regarding the information used for payroll
  • Upload monthly pension file and payments
  • Dealing with all payroll queries for c 750 employees
  • Dealing with cases and liaising with carers, i.e. wage concerns from carers, requests for advances, etc.
  • Assisting team with reconciling invoicing days against payroll days
  • Forecasting payments

Debtors and Revenue

  • Responsibility for monthly client billing
  • Dealing with CCG and SC regards to funded clients
  • Dealing with client queries
  • Ensuring all credit notes are appropriately approved
  • Approving new clients for start of service (set up on system/issue invoice/confirm to sales team if payment received prior to service commencement)
  • Constant forecasting and monitoring of client payments and promptly dealing with potential problems
  • Chasing debt
  • Liaising with ops and sales teams
  • Production of monthly flash revenue info
  • Posting revenue journals
  • Control and process of client fee increases
  • Banking cheques
  • Forecasting cash receipts
  • Dealing with requests from Solicitors following death of client, etc.
  • Assisting team with reconciling invoicing days against payroll days
  • Controlling referring agents commission and dealing with queries and monthly accrual
  • Ensuring there are correct CCG contracts in place prior to service commencing
  • Changes to client billing
  • Set up standing orders
  • Implement and control direct debit collections


  • Assistance with monthly variance reporting
  • Assistance with Ad Hoc projects
  • National Statistics Surveys
  • Assistance with preparation of monthly CEO information

Knowledge/ Skills/ Experience

Qualifications include:

  • Part qualified AAT/ ACCA/ CIMA
  • Minimum one year’s experience in either Sales or Payables Ledger
  • Good working knowledge of Excel
  • Organized and strong attention to detail
  • Excellent communication skills