Royalties Assistant Compliance Assistant

London, South East England
21 Jul 2017
20 Aug 2017
Contract Type
Full Time
I am working with world renowned children's publishing company based in central London and with offices in Australia and USA.

It is looking to bring on board a switched on and dynamic Royalties Assistant (Compliance Executive). This is a great opportunity for someone within Royalties to take the next step in their career in a company which looks after its employees and offers lots of opportunity for growth and progression.

Key tasks:

  • Invoicing for Foreign Rights, Licensing, permissions and any other subsidiary rights income (advances, guarantees & royalty earnings); areas of activity to be divided out in discussion with Compliance Controller
  • Compliance tracking & chasing for royalty statements, unpaid invoices and advances & guarantees in relation to designated areas from Foreign Rights, Licensing, permissions and other subsidiary rights licensees via Biblio and/or department spread-sheets as needed
  • Entering Receipts onto Biblio, ensuring relevant commissions deducted/paid over, currency conversions, bank charges & foreign tax dealt with as needed
  • Verifying royalty statements received in & querying as may be necessary; accurately posting onto Biblio royalty system; scanning SR Royalty statements onto system after posting
  • Monthly reconciliation of SR Receipts
  • Within areas of control managing credit control system for overdue debt; liaising with relevant department members regarding next legal steps; liaising as needed with Debt Collection agency
  • Completing double taxation forms ensuring correct liaison with relevant tax offices and agents as necessary
  • Helping to test relevant areas of new Biblio Sub-Rights royalties developments when system releases issued by Virtusales (every 6-8 weeks)
  • Keeping customer VAT and tax statuses up to date and correct on Biblio
  • Updating centralised spreadsheets for withholding tax deductions made/not made under self-certification
  • Regular meetings/liaison with Business Affairs senior staff, relevant Licensing teams and International Sales to run through outstanding payments, discuss and resolve outstanding issues and legal follow through for unpaid advances and/or termination of agreements/reversion of rights, as appropriate to situation
  • Related administration: maintaining files & records; own correspondence
  • Dealing with both internal and external payment and related queries
  • Providing key administrative support to the Compliance Controller

As you can see from the above, the role is quite varied and will allow you a certain amount of responsibility within the team. Ideally you'll have at least 1-2 years experience within a Royalties function and have an interest in publishing sector. Experience in Biblio would be desirable but is not essential.

If you think you have the skill set to succeed in this role, please apply within.