School Business Manager Bursar

Lynx Education Ltd
South East London, London
20 Jul 2017
19 Aug 2017
Contract Type
Full Time

Ofsted 1 Outstanding Girls' School require an experienced School Business Manager. Closing date July 24th. Interviews shortly after.

Applications will not be considered from people who do not have experience within a UK school.

Main Purpose of Job:

  • Manage the financial function of the School to achieve the most effective use of resources in support of the school’s learning objectives, in accordance with the ethos of the School
  • Responsible to the Headteacher and Governing Body for the conduct of the financial affairs of the school
  • Responsible for all school business and administration functions and the organisation and coordination of effective systems to support them
  • Responsible for pay and personnel matters relating to staff
  • Line manage School Administration Staff and establish an integrated staff team to be efficiently deployed to meet the School’s requirements Main Responsibilities:
  • Leadership:
  • Provide positive leadership and play a role in the development and management of the finance and administration staff team
  • Contribute to the decision-making process and the strategic direction of the school
  • Contribute towards the schools policies and practices including staff welfare and development
  • Work with the SLT to ensure compliance with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns
  • Ensure support staff have the highest professional standards and model these in communication with all stakeholders
  • Monitor that these standards are met and adhered to by all office staff
  • Develop a culture of collaboration and build an effective team of staff that understands their role and is committed to providing a high standard of service
  • Ensure relevant school policies are reviewed and updated
  • Ensure staff handbook is reviewed and updated and complies with legislation and guidance
  • Oversee marketing of school, including production of prospectus Business and administration
  • Ensure business and administration communication systems are effective
  • In conjunction with administration team, responsible for the organisation of stock control
  • Maintain stock check and asset registers, ensure items are recorded, security marked as appropriate and record details of obsolete stock
  • Finance
  • Ensure audit and statutory financial requirements are met/adhered to
  • Ensure that appropriate finance management information is provided to the Headteacher and Governing Body and attend Governors’ committee meetings
  • Prepare annual budget/projections for all areas of expenditure within the school improvement plan
  • Undertake the application, monitoring and management of grant funding for capital projects
  • Take a lead role developing and managing service contracts and service level agreements, for example: payroll, catering, reprographics and cleaning contracts. Draw up contracts and attend yearly review meetings
  • Liaise with the Premises Manager re management of premises and matters relating to contractors working on site
  • Create, maintain, interrogate databases, spreadsheets to support the school’s financial and personnel information requirements using relevant software Personnel and Pay
  • Ensure DBS checks are up to date and the Single Central Record is complete and accurate
  • Attend Governors’ Pay and Personnel Committee meetings
  • Responsible for pay and personnel matters relating to staff, liaise with HR adviser regarding contract or employment law queries.
  • Professional Expectations for all Support Staff
  • Regularly reflect upon your own performance as well as those you line manage: set targets, action plan and review your own work and the work of those you supervise
  • Provide regular supervision for those you line manage; coaching and mentoring staff to develop their knowledge, understanding and skills and monitor their performance. Recognise success and challenge underachievement and lack of professionalism, following school policies and procedures
  • Take an active part in the Performance Management process with your line manager. Keep an up to date professional portfolio (CPD file).
  • Take responsibility for your work, encourage and accept feedback from your colleagues and your line manager and respond to or adapt to change as required
  • Continue to learn and develop as a professional, completing induction, attending relevant training to update knowledge and skills, enhancing qualifications and engaging in annual performance review
  • Maintain professional standards of dress and communication at all times in accordance with the staff code of conduct Other
  • Undertake such other duties commensurate with the role as the Headteacher may direct

Please be aware that if you don’t hear back from one of the consultants at Lynx Education within a week of applying for this position, you have not been successful this time. Due to the high amount of responses we get to our job advertisements, we are unable to respond to everyone. Thank you for your time and interest in this post and good luck with your job search.