Bid Author

City of London, London
20 Jul 2017
19 Aug 2017
Contract Type
Full Time

We are Capita document and information services, a division of Capita plc, a FTSE 250 company and the UK's leading provider of business process management and integrated professional support solutions.

Capita ITS offers a range of integrated services that can enable organisations to dramatically improve how a huge stream of information is input, handled, archived, and then output and communicated by the business. Focusing on the end to end process of managing documents including Networking Solutions, Technology Solutions, outbound bulk prinking and hybrid mail.

Managed Print Solutions (MPS) operate nationally across the UK working with blue chip and public sector and SME clients to develop innovative solutions for their document print strategy requirements. A major partner with leading technology developers in the print production sector, Capita MPS occupies a unique position in the market being part of the largest BPO organisation in the UK. The only company that presently can demonstrate the ability to deliver in house and end to end total document solution to any size of organisation.


Working in the Bids Team, within Professional Services Team, the role is to assist in the creation of bespoke responses to Tenders, RFI's, ITT's and PQQ's, acting as a point of contact /information for both customers and the Sales teams. Be involved in all aspects of the preparation and production of bids and tenders. The role is to bid write and collate responses within a fast-paced environment working alongside key stakeholders within the business. You would be working on more than one tender at a time and to specific timelines.


  • To effectively project manage the completion of bids & tenders, within defined timescales
  • To provide all contributors with style guides and individual response templates
  • To chair kick off meeting on tenders and ensure all contributors are clear on their objectives
  • Support the creation of Managed Print Solutions where required
  • Bring together content from various sources to produce a bespoke response for each customer
  • Accuracy in completing documents and price elements of bids & tenders
  • Support in the administration of various tender portals
  • Offer Pre sales support including responses to RFI's and PQQ's
  • Attention to detail is key and advanced skills on Word
  • Create, develop and coordinate a body of corporate responses for the direct sales team
  • Liaise with, and support, cross functional departments to ensure knowledge is up to date and accurate information is supplied in all responses
  • Maintain an up to date awareness and knowledge of the product range including solutions
  • Carry out other projects/duties as required
  • Maintain close working relationships with members of the Bids and Tender Team
  • Utilise the support available from other departments to maximum effect e.g. Marketing, Professional Services, Sales etc

What's in it for you?

At Capita, training and development aren't optional extras: they're how we do our job. We will motivate you to perform at your peak, recognising your achievements and rewarding the appropriately. As well as a generous basic salary we also give you 23 days' holiday, company pension scheme and access to voluntary benefit options including: child care vouchers, share save scheme, life assurance, holiday buy and many more designed to suit your own personal lifestyle. All of this, in a professional but fun environment.

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Capita Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.

Capita Resourcing is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.

If you are successful with your application, you will need complete Capita's vetting and screening checks. This will include, but not be limited to, Reference Checks, a Criminality Check, Financial Probity Check, Sanctions Check and Media Check.