Contracts Executive

TRAK Employment Solutions Limited
£20000 - £28000/annum
17 Jul 2017
16 Aug 2017
Contract Type
Full Time
Job Purpose

A key role to assist in the procurement and manage the operational portfolio of worldwide ground contracts. Support the development and maintain international contractual relationships with both individual ground suppliers and destination management companies.


Assist with Contract Requests and administer the contract management process including:
•Ensure that contract management process are followed.
•Maintain a filing control for all contracts and status for each negotiation.
•Responsible for filing, contract version controls and ensuring all contractual deadlines are achieved.
•Own Competitor, Market and Year on Year Analysis of contract rates to support contracting negotiations.
•Ensure contracts are obtained and loaded to agreed deadlines with UK and International Product teams
•Control Fixed Allocation Contracting Briefs to the IC Contracts Manager.
•Assist with the collation and analysis of data for each supplier/region on sales, room nights, year on year growth numbers.
•Liaise with the Operations team to ensure the customer journey is not compromised through the buying of ground elements that are 'below quality standards’ expected.
•Ensure legal team and systems team are aligned with supplier agreements.
•Support Legal Contracting with Suppliers
•Ensure 'Buying’ timetable is maintained and controlled, calls and trips to deliver agreements are in place
•Support business familiarisation trip requests.
•Highlight high / low stock levels requiring action between operation, product teams and Contract Managers.
•Highlight any contractual risks, compliance and issue escalations to Contract Managers.

Skill set required
•A knowledge of tourism in worldwide.
•Strong pro-active, dynamic, passionate and a team player
•Excellent verbal and written communication skills
•Strong numeracy skills
•Excellent attention to detail.
•Manage and Prioritise conflicting priorities.
•Proven track record of organisational planning