Operations Coordinator

Elite Recruitment Solutions
£18000 - £22000/annum
17 Jul 2017
16 Aug 2017
Contract Type
Full Time
Are you a multi-skilled person, with strong administrative skills, interested in working for a renowned facilities maintenance company?

Our client is offering a fantastic career as a Operations Coordinator. This is a unique opportunity to join an exciting company with great incentives. If you are self-motivated, a great communicator and able to multi-task, this opportunity is for you. Your main purpose is to provide clients with a high standard call out service and schedule the technicians to meet client demands.

Roles & Responsibilities

Administration & Customer Service

- To regularly and effectively communicate with suppliers and company personnel in order to maintain and develop excellent professional working relationships and ensure smooth operation of the business.
- Organise work and time efficiently, and to work supportively within a team.
- First point of contact for client communication.
- Producing quotations & reports for approval by managers.
- Sending approved quotations & reports to clients.
- Sending out pre-qualification subcontractor assessments.
- Maintaining and updating subcontractor certificates.
- Order electrical certificates.
- Send contract renewal letter to clients.
- Monitor and chase outstanding ordered parts to ensure job completion.
- Attend site visits - progress meetings & review meetings.
- Attendance at weekly administration meeting.

MIS - Bespoke Internal System

- Creating new sites.
- Booking subcontractor orders and visits.
- Placing supplier orders - parts required by technicians.
- Booking in jobs on MIS.
- Update quoted price.
- Save reports onto K drive - upload relevant report to the portal.
- Checking and scheduling of outstanding task sheets.


- Overhead - administration payment schedule (utilities).
- HSBC credit card bill.
- WIP (works in progress) report - printed monthly.
- Processing and checking invoices and reports.

If you can see yourself thriving in this role, then what is stopping you - apply now!

Please note, due to a high volume of applications, we will only contact those candidates suitable for the position, who match the needs of our client, based on their experience, training and skills. If you do not hear from us within 5 working days from your registration, please accept our apologies but we are unable to assist you on this occasion